Posting GL accounts types

Client Types

This posting type is created if multiple Accounts Receivable control accounts are required for different Client Types.

A common use case example is where the agency wants to have a separate Intercompany Receivables account for intercompany balances to be separate from the external client receivables.

To learn more on how to create a client type posting, click here.

Supplier Types

This posting type is created where Accounts Payables control accounts are required for specific supplier types.

A common use case example is where the agency wants to have an Intercompany Payables account for intercompany balances to be separate from the external supplier payables.

To learn more on how to create a supplier type posting, click here.

Job Types

This posting type is created where multiple billing or revenue accounts are required to reflect the job types that the billings and/or revenue relate to.

A common use case example is where the agency wants to have separate billings and/or revenue accounts for fee and production jobs. They would create a Job Type posting record for both the Fee and Production job types.

To learn more on how to create a job type posting, click here.

Task Types

This posting type is created where multiple billing or revenue accounts are required to reflect the task types that the billings and/or revenue relate to.

To learn more on how to create a task type posting, click here

Internal Charge Types

This posting type is created where you can invoice the internal charge and post it to the required GL account.

To learn more on how to create an internal charge type posting, click here.

Job Type and Task Type

This function is an extension of the Job Type/Task Type postings. It allows billings and/or revenue to be posted to specific GL accounts for transactions that are assigned to a combination of a specific job type and task type

A common use case example is where the agency wants to have separate billings and/or revenue accounts for creative services task types where those services were carried out on fee job types or production job types. They would create a Job Type and Task Type posting record for a combination of the Fee job type plus the Creative Services task type and another posting record for a combination of the Production job type plus the Creative Services task type. This posting type is best used when the combination of job type and task type needs to post differently than either the Job Type or Task Type posting rule would on its own.

To learn more on how to create a job type and task type posting, click here.

Choosing the Right Posting Rule

When setting up GL posting records, use the broadest posting rule that meets the accounting requirement. This helps avoid duplicate setup and makes posting logic easier to review and maintain.

Use a Job Type posting rule when the job type determines the correct billing or revenue account.

Use a Task Type posting rule when the task type determines the correct billing or revenue account, regardless of the job type.

Use a Job Type and Task Type posting rule when the posting needs to be specific to both the job type and task type together. This should be used for exceptions where a task type needs to post differently for one job type than it does for another job type.

Use an Office Default posting rule when a specific office uses a different GL chart of accounts or needs default postings routed to different accounts than the standard default GL posting accounts.

If the required posting behavior is already handled by a broader rule, such as the Job Type posting rule, you do not need to create a more specific Job Type and Task Type posting rule to repeat the same logic. More specific rules should generally be added only when there is a true exception.

For office-specific setup, select an Office when the posting rule should only apply to that office. If the same posting logic should apply to all offices, leave the Office field blank. For a Job Type and Task Type posting record, the Office field should be selected only if the record applies to a specific office, and left blank to use the posting logic for all offices.

Office Default

This posting type is created if one or more offices use a different GL Chart of accounts than the standard GL account structure or where default postings for one office need to be routed to different accounts than those defined in the Default GL Posting Accounts. Office Default should be used when the office needs different default posting behavior from the standard setup; if the rule is not office-specific, leave the Office field blank on the posting record.

To learn more on how to create an office default type posting, click here.

Expense Claim

This function defines the Expense GL Account that will be assigned when the following types of transactions are created:

Employee Expense Claim transactions that are not billable to a client
Corporate Credit Card transactions that are not billable to a client
Supplier Invoice transactions that are not billable to a client

To learn more on how to create an expense claim type posting, click here.

Master Clients

This posting type is created where Accounts Receivable control accounts are required for specific master clients.

A common use case example is where the agency wants to have a separate Receivables account for one group of clients – so that receivables balances are separate from the other client's receivables balances.

To learn more on how to create a master client type posting, click here.

Master Suppliers

This posting type is created where Accounts Payable control accounts are required for specific master suppliers.

A common use case example is where the agency wants to have a separate Payables account for one supplier or a group of suppliers (such as a corporate credit card supplier) for payables balances to be separate from the other supplier payables.

To learn more on how to create a master suppliers type posting, click here.

Media Types

This posting type is created where multiple billing or revenue accounts are required to reflect the media types that billings and/or revenue relate to.

A common use case example is where the agency wants to have separate billings and/or revenue accounts for broadcast media types and print media types – they would create a ‘Media Type’ posting record for both the ‘Broadcast’ and ‘Print’ media types.

To learn more on how to create a media type posting, click here.