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Approval Validation On Accounting Month and Date

This guide explains how to enforce matching between a transaction’s date and its accounting month.

For example – if you don’t want to allow a supplier invoice dated May 31, 2018 to any accounting month other than May 2018, then switching that option on will prevent it – when approving the supplier invoice (or any other accounting transaction such as journals.

For Receipts, Payments, Production Invoices etc. the system will check the relationship between the transaction date and the accounting year/month – if they do not match, approval will be blocked until either the date or accounting month of the transaction is changed so that they are in sync.

Step by Step Guide:

1. Navigate to Set up Files > Set up Options.

2. Click on Accounting Options to show all of the use options available.

3. Check the option for ‘Force accounting month and transaction date to match’

For example – if you don’t want to allow a supplier invoice dated May 31, 2018 to any accounting month other than May 2018, then switching that option on will prevent it – when approving the supplier invoice (or any other accounting transaction such as journals.

For Receipts, Payments, Production Invoices etc. the system will check the relationship between the transaction date and the accounting year/month – if they do not match, approval will be blocked until either the date or accounting month of the transaction is changed so that they are in sync.

4. Click SAVE.