Show more details on client job invoices, easily view PO associated with supplier invoice, and define depreciation start date
Break out cost line items on a Client Job Invoice
What is it?
A new option is available on the client job invoice to split out each cost line item within the same task type.
Why does it matter?
This gives agencies the option to break out cost line items with the same rate and the same task type but with different descriptions. Before this release, these lines were rolled up against a single line item against the task type.
This is especially helpful for interoffice billing scenarios where the receiving office needs to allocate individual line items to different jobs and/or task types.
Note: This option is distinct from the option "List Costs on Costs Method Invoices", which gives the recipient access to click on the backup documents for each cost line, e.g. supplier invoice PDF. These options can be used together or independent of each other.
How does it work?This option can be enabled at the time of invoice creation, as a setting on scheduled invoices, or by default at the task type level.Pre-requisite on Task Type :Enable the option "Create a line for each cost on costs method invoices?" on all task types you would like to have a line for each cost. This step gives you control over which cost lines to further break out on invoices. For example, you might only want to use this feature for supplier costs and expense claims, but not actual time.
- On the Client Job Invoice Wizard, select the option "Create a line for each cost on invoice?". The invoice needs to use one of the line item layouts in conjunction with this option.
- On Scheduled Invoices, the option to "Create a line for each cost on invoice?" is dynamically displayed for selection when the 'Add Costs to Invoice" option is enabled.
Display PO number on the supplier invoice line
What is it?
The Supplier Invoice landing page now has the option to include a PO column.
Why does it matter?
This information is helpful when reconciling a PO against a specific vendor invoice.
How does it work?
- Navigate to Accounting>Payables>Supplier Invoices and click on the Columns button to update the page layout. Click the Column Visibility icon next to the Purchase Order Number column name and move it to the desired location.
- If the invoice is created with line(s) from a single PO, the PO number will display on the column. If the invoice is created with multiple lines from multiple POs, the column will be blank.
- A Purchase Order No. column is also now available on the Summary version of the supplier invoice list export, to the right of Supplier Invoice No. column.Set Depreciation Start Date for Fixed Assets
Define depreciation start date for fixed assets
What is it?
You can now define the depreciation start date for fixed assets.
Why does it matter?
This allows agencies to keep an up-to-date register of all fixed assets in the platform even if they will not be in use until a future date.
How does it work?
Enter the Depreciation Start Date on the Fixed Asset.
Assets will be excluded from depreciation until the date specified.
For details on how to set up fixed assets, see Fixed Assets Management.
Fixes
GL Account Mapping for Credit Card Card Transactions
Scenario:
It is common for credit card transactions to have the incorrect task types, so an authorized user has to correct it by rejecting the line first, editing the task type, then re-submitting it for approval.
Problem:
When the updated transaction is re-submitted for approval and approved, the supplier invoice shows the GL mapping for the original task type (not the new task type), so the AP has to manually correct the mapping.
Fix:
The system looks up the new GL account mapping based on the new task type.