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How to post and unpost a Deferred Revenue transaction

With just a few clicks, you can post or unpost a deferred revenue transaction on our platform.

Post a deferred revenue transaction

Steps: 

  1. Navigate to ACCOUNTING > Revenue Tools > Deferred  Revenue.
  2. The Search Deferred Revenues page will be displayed.
  3. Use the Filters to narrow down your search, or scroll through the list of DEFERRED REVENUE NO.
  4. Select the unposted Deferred Revenue No. that needs to be posted. 
  5. Click POST. 
  6. You can also click the box to the left of the accrued revenue number to POST the payment.
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  7. A notification will appear on the bottom of the page confirming the action. 

Until a Deferred Revenue Transaction has been posted, it has no accounting impact and is not included in system reports. Once a Deferred Revenue Transaction has been completed and checked, it should be marked as approved, which invokes the following actions:

  • The Deferred Revenue Transaction is ‘posted’ to the general ledger (a journal entry is created in the general ledger)
  • The Deferred Revenue sub-ledger is updated to include the details of the Deferred Revenue Transaction.
  • The Deferred Revenue Transaction is locked so that it can’t be deleted

Unpost a deferred revenue transaction

Steps: 

  1. Navigate to ACCOUNTING > Revenue Tools > Deferred Revenue. 
  2. Use the Filters to narrow down your search, or scroll through the list of DEFERRED REVENUE NO. 
  3. By default, the system will show unposted transactions only. Change the SHOW POSTED? filter to Posted Only. 
  4. Select the DEFFERED REVENUE NO. that you wish to unpost. 
  5. Click UNPOST. 
  6. You can also click the box to the left of the DEFERRED REVENUE NO. to UNPOST the payment. 
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  7. A notification will appear at the bottom of the page confirming that the transaction has been unposted.