Deferred Revenue - How to Create via Batch Method

create Deferred revenue transactions by direct data entry, nominating the Job, Task Type and revenue amounts that are to be deferred

Steps:

• Go to Accounting / General Ledger / Revenue Tools/ Deferred Revenue/ New Deferred Revenue
  By Default the ADD INVOICE button will be checked 
• Check the button ADD BATCH
• Enter or select the OFFICE from the drop down menu
• The date of the Revenue Deferral will default to today's date , which you can change if necessary
• If required you can change the ACCOUNTING YEAR and or ACCOUNTING MONTH
• Click NEXT

The next page enter the following information for each transaction to be created – note that at the end of this process, a single ‘Deferred Revenue’ header transaction will be created for each job that you enter on this page.

For example if you add 3 lines with the same Job No – the system will create one ‘header’ Deferred Revenue transaction for that Job, and 3 detail lines will be assigned to that header.

• Enter or select the JOB NO that is to have revenue deferred
• Enter or select the TASK TYPE CODE the deferral relates to
• Select the CHARGE TYPE (TIME if you are deferring time based revenue, INTERNAL if you are deferring internal charge based revenue, SUPPLIER if you are deferring revenue related to mark-ups on supplier charges)
• Enter the amounts of revenue to be deferred
• If you need to enter more than the default available 5 lines, just click MORE LINES to get another 5 blank lines.
• Once you have confirmed that the amount of revenue to be deferred is correct, click the SAVE & CLOSE button – you will be returned to the Deferred Revenue browse page.