---
title: Employee utilization report
description: Shows the total hours, billable hours, the billable value of those hours, non-billable hours and the number of hours actually billed to Clients along with the amount Billed.
---

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June 17, 2026

# Employee utilization report

## This guide explains how to generate an Employee Utilization Report to track productivity and billing efficiency.

### **Step by Step Guide:**

<https://scribehow.com/o/xS1oNPlyTOKmA7rZinRNMw/viewer/Employee_utilization_report__wasDsugWSg2KuNPzA-w2kA>

1\. **Overview**  
A summary of timesheet data by Employee for a selected range of dates, and the number of hours for each Employee actually billed to Clients, grouped by Client. Shows the total hours, billable hours, the billable value of those hours, non-billable hours and the number of hours actually billed to Clients along with the amount Billed. The "Billed" hours data and value are only relevant where you assign an Employee code to Client Job Invoice lines - if you do not do this consistently then this data could be misleading.

![](https://colony-recorder.s3.amazonaws.com/files/2025-11-27/866dad66-0c7e-4b96-926f-a909483a54ca/user_cropped_screenshot_6bb1e12d79224c9cbea2453b4e0c4266_text_export.jpeg)

2\. Navigate to **TIME & TASKS \> Time Reports**.

![](https://colony-recorder.s3.amazonaws.com/files/2025-11-27/3ff89d26-6b0f-4aa2-8df1-489b96f14a0a/user_cropped_screenshot_8d8f8ab5ce72440ebb88954175133f1e_text_export.jpeg)

3\. Expand the **Employee Time Reports** and click on the **Employee Utilisation Report** hyperlink.

![](https://colony-recorder.s3.amazonaws.com/files/2025-11-27/b41806e5-d1d7-47ef-92ef-dc09155c3346/user_cropped_screenshot_cb61187b9f2a4ec3b65cc1f25e523f19_text_export.jpeg)

4\. Use **filters** as needed to narrow down the report.

![](https://colony-recorder.s3.amazonaws.com/files/2025-11-27/b227602f-590c-4ca0-9a04-21cd45cd96de/user_cropped_screenshot_f6b04339a7b64de68d456ea2c58aee32_text_export.jpeg)

5\. Click **Excel**, **Preview** or **Print** to view and export the report.

![](https://colony-recorder.s3.amazonaws.com/files/2025-11-27/6c916c16-447c-4003-864b-ef0fae175fea/user_cropped_screenshot_1d3fe295deaf4812ba033d482c5666c0_text_export.jpeg)

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