--- title: Non-billable expense posting by job number description: Automate expense, supplier, and PO postings based on pre-defined account mapping. --- [Skip to content](https://knowledgebase.counta.com/knowledge/expense-claims-posting-by-job-number#main-content) English Show submenu for translations ![AccountAbility\_logo\_primary\_fullcolor-1.png\]](https://knowledgebase.counta.com/hs-fs/hubfs/AccountAbility_logo_primary_fullcolor-1.png?height=40&name=AccountAbility_logo_primary_fullcolor-1.png) - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) Open main navigation Close main navigation - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [COUNTA Help Center](https://knowledgebase.counta.com/knowledge?hsLang=en) 2. [Product Updates](https://knowledgebase.counta.com/knowledge/product-updates?hsLang=en) 3. [Live](https://knowledgebase.counta.com/knowledge/product-updates?hsLang=en#live) August 11, 2022 # Non-billable expense posting by job number AUGUST 8, 2022 | EXPENSE CLAIMS POSTING ### What is it? Accountability's Expense Claim Posting capabilities have been expanded.  Before this enhancement, posting accounts for expense claims were mapped to Task Types to automate the posting of non-billable expense line items.  We have added a **Job No.** dimension to automate expense postings to a different **GL Account** based on the job number assigned. ### Why does it matter? The Job record can be used in lieu of creating additional GL sub-accounts to group expense categories or task types to direct expense postings. This provides agencies with more granular insight, a cleaner chart of accounts, and standardized task types. ### How does it work? #### Scenario My agency has 4 GL accounts to capture different types of entertainment expenses ![Screen Shot 2022-08-10 at 12.14.08 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screen%20Shot%202022-08-10%20at%2012.14.08%20PM.png?width=257&name=Screen%20Shot%202022-08-10%20at%2012.14.08%20PM.png) For budgeting purposes, my company wants to accurately record all expenses related to parties and events throughout the year (not just entertainment costs).  Instead of creating sub-accounts for these categories, I'll create specific jobs.  ![Screen Shot 2022-08-10 at 12.16.18 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screen%20Shot%202022-08-10%20at%2012.16.18%20PM.png?width=373&name=Screen%20Shot%202022-08-10%20at%2012.16.18%20PM.png) For tax purposes and granular reporting, my company wants to track specific entertainment categories.  Employees can then use Task Types to record expenses against these categories, e.g. MEA (Meals), GIF (Gifts), ALC (Alcoholic Beverage), etc.  #### Set-up: Posting to GL Accounts To ensure that expenses are posted correctly, you can set up a **Posting to GL Account** for every expense claim posting logic. Using the scenario above, I have created the mappings below.  You'll notice the new **Job No**. dimension on the page.   #### ![Screen Shot 2022-08-09 at 3.15.11 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screen%20Shot%202022-08-09%20at%203.15.11%20PM.png?width=688&name=Screen%20Shot%202022-08-09%20at%203.15.11%20PM.png) Each task type or a combination of task type and job is mapped to a specific GL account for automated posting.  You'll see that the last record maps Job No. GA0005 and Task Type GIF to GL account  740006 (Entertainment - Client Gifts) ![Screen Shot 2022-08-10 at 11.56.20 AM](https://knowledgebase.counta.com/hs-fs/hubfs/Screen%20Shot%202022-08-10%20at%2011.56.20%20AM.png?width=688&name=Screen%20Shot%202022-08-10%20at%2011.56.20%20AM.png) I also have an Expense Claim posting record just for Job GA0005 to map to GL account 740003 (Entertainment - Clients).    ![Screen Shot 2022-08-10 at 11.30.49 AM](https://knowledgebase.counta.com/hs-fs/hubfs/Screen%20Shot%202022-08-10%20at%2011.30.49%20AM.png?width=688&name=Screen%20Shot%202022-08-10%20at%2011.30.49%20AM.png) I could also have an Expense Claim posting record just for Task Type GIF to map to GL account 740002 (Entertainment) **![Screen Shot 2022-08-10 at 11.54.04 AM](https://knowledgebase.counta.com/hs-fs/hubfs/Screen%20Shot%202022-08-10%20at%2011.54.04%20AM.png?width=688&name=Screen%20Shot%202022-08-10%20at%2011.54.04%20AM.png)** **Expense claim posting logic**  At a minimum, non-billable expense line items require a task type to be submitted. With this new enhancement, you can direct the GL posting to go to a specific account based on the job number.  ![Screen Shot 2022-08-10 at 12.56.38 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screen%20Shot%202022-08-10%20at%2012.56.38%20PM.png?width=688&name=Screen%20Shot%202022-08-10%20at%2012.56.38%20PM.png) Based on this logic and the expense posting records I created, the system will post expenses as follows: ![Screen Shot 2022-08-10 at 12.57.43 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screen%20Shot%202022-08-10%20at%2012.57.43%20PM.png?width=558&name=Screen%20Shot%202022-08-10%20at%2012.57.43%20PM.png) **Supplier invoice and PO coding** Supplier invoices and purchase orders will also use the Expense posting record to automatically assign the GL account code for non-billable transactions. 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