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How to create a General Ledger Account

This guide outlines the steps to create a new General Ledger (GL) account in Accountability. 

Pre Requisites

• Create an employee

• Create an office



1. Navigate to Accounting > General Ledger > General Ledger Accounts.

2. Click Create a New General Ledger

3. Enter or select the following information:

  • Account No* Enter an account number. Alpha or numeric can be used.

  • Account Name* Enter an account name.

  • GL Account Type* Designate an account type for your GL: Assets, Billings, Billing   Control, Equity, Expenses, Income Tax Expense, Liabilities,   Other Income, Revenue, and Statistics

  • GL Report Group Specify the report group for categorizing the new GL account.

  • Budget Category When the GL Account Type is set to Billing, Revenue, or Other  Income, it is possible to modify the Budget Category.

  • Budget Expenses   By Department? In case there is a need to budget expenses by the department for this GL Account.

  • Note: The option to budget expenses by the department is applicable only to GL Accounts classified as GL Account Type - Expenses.

  • Budget Expenses   By Job? Indicate whether or not there is a desire to budget expenses by job.

  • Office Specific? To limit the availability of this GL Account for selection to a  particular office, select the relevant office from the drop-down menu.

  • Bank Account If the GL Account is a bank account, tick the Bank Account checkbox. By doing so and clicking on SAVE, a hyperlink named Banking Details will appear on the top line, which is where you can enter the necessary details for uploading files to Internet banking.

  • Payroll Account Check to include payroll accounts. 

  • Active Check to include active general ledger accounts.

  • Exclude from Client Profitability? Check to exclude the non-operating costs from billing, revenue, and expense GL accounts.

  • Map To 1099 Box Map to 1099 is a feature that allows you to associate a GL Account with a specific category or box on the 1099 tax form. Use this field to select the appropriate 1099 category for the GL Account.

  • Cash Flow Category Choose a cash flow category.

  • Prepayments Control Account No Enter or select the prepayments control account number.

  • Transaction List Enter or select the transaction list.

4. Click SAVE

Tip: The fields with * are required