General ledger postings

Accountability has a flexible General Ledger structure and the ability to define postings at various levels.

Posting Account Levels

Default GL Posting Accounts

This is where the default GL postings are defined, including the "Control" Accounts for Receivables, Payables, Work in Progress, Deferred Revenue, Accrued Revenue, the default Billing and Revenue accounts, and, if applicable, the default Cost of Sales accounts.

Click here to review the default posting accounts.

Posting Types

The default GL Postings will apply in the absence of any specific posting type being set up, as listed below:

• Office Default - allows the establishment of specific General Ledger postings for an Office/s.
• Client Types and Master Clients - allows receivable balances to be posted to separate Receivables GL accounts based on Client Type or Master Clients. 
• Supplier Types and Master Suppliers - allows payable balances to be posted to separate Payables GL accounts based on Supplier Type or Master Suppliers.
• Job Types -  allows the posting of Billing and Revenue by Job Type
• Task Types - allows the posting of Billing and Revenue by Task Type. This posting will override the Default GL Billing and Revenue Postings and any Job Type specific postings.
• Internal Charge Type - allows the posting of Billing and Revenue for a specific Internal Charge Type.
• Job and Task Types - allows the posting of Billing and Revenue by a combination of Job Type and Task Type.

• Expense Claim - allows for the posting of specific Expense related Task Types to be coded directly to a GL account. When the  Expense Claim is "Manager Posted," the expense line will be coded to the relevant GL account on the unapproved supplier invoice.
  The Task Types set up with this posting will appear in the drop-down list of task types available for selection on the expense claim line.
  In addition to Task Types, Expense claim GL posting accounts can also be mapped to non-billable jobs.   See Non-Billable Expense Posting for details. 
• Media Default- sets up default postings for media-related transactions. 
• Media Office and Media Types - allows for posting to a different set of GL accounts than those defined at the media level

• Tax and Withholding Tax Codes - allows for posting to multiple input and output tax accounts to override the default GL accounts 

Set-up steps

1. Navigate to Accounting>General Ledger>General Ledger Accounts and click on the link Posting GL Accounts. 
   
2. This will display a list of specific postings types already set in the database.
   
   
3. To edit, open up the relevant record and make the necessary change and click SAVE & CLOSE.
4. To create a new specific posting type, click on CREATE  A NEW POSTING TO A GL ACCOUNT.
   
   1. Select the Posting Type from the drop-down menu in the POSTING TYPE field, e.g., Client Types.
   2. Enter the relevant highlighted compulsory records, including GL accounts.
   3. Click SAVE & CLOSE.