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How the System Determines Media GL Accounts

The system uses the Default Media GL Posting Accounts page to determine which general ledger accounts are used when posting both client and vendor media invoices. To access these settings, navigate to: Media menu > Media Accounting > Media GL Posting Accounts This page outlines the default GL accounts used for all media-related postings unless overridden at the Office or Media Type level.

Default Media GL Posting Accounts

The list below describes each GL account and how it is used during media posting.

GL Account Definitions

Media WIP
Required for both client invoice and vendor invoice postings.

Media AR
Optional. If left blank, the system defaults to the Accounts Receivable account defined on the Default GL Posting Accounts page under the Accounting menu.

Media Service Fee Revenue
Required for posting service fee revenue entries.

Media Commission Revenue
Required for posting media commission revenue entries.

Media Billing
Required to record the tax-exclusive amount of the client invoices.
Used for reporting only and has no impact on the profit and loss.

Media Accrued Revenue
Required for recording the debit side of media accrued revenue transactions.
Used in the Media Accruals & Deferrals page.

Media Deferred Revenue
Required for recording the credit side of media deferred revenue transactions.
Used in the Media Accruals & Deferrals page.

Media Accrued Cost
Required for recording the debit side of media accrued cost transactions.
Used in the Media Accruals & Deferrals page.

Media Deferred Cost
Required for recording the credit side of media deferred cost transactions.
Used in the Media Accruals & Deferrals page.

Media Sales
Required. Records the revenue recognized from media transactions at the time of client billing, excluding tax.

Media COGS
Required. Records the expense recognized from media cost transactions at the time of client billing, excluding tax.

Media GL Posting Account Overrides

Default GL posting accounts can be overridden at the Office or Media Type level. Overrides allow agencies to tailor media posting behavior for different business units or media categories.

The following rules apply when using overrides:

  1. Office or Media Type must be specified when creating the override.

  2. Media WIP is always required on override records.

  3. All other GL account fields are optional.

  4. If a field is left blank, the system automatically uses the corresponding default account from the Default Media GL Posting Accounts page.

  5. Accrual and deferral accounts (Accrued Revenue, Deferred Revenue, Accrued Cost, Deferred Cost) cannot be overridden.