--- title: How to Bill and Reconcile Interoffice Costs description: How to Bill and Reconcile Interoffice Costs --- [Skip to content](https://knowledgebase.counta.com/knowledge/how-to-bill-and-reconcile-interoffice-costs#main-content) English Show submenu for translations ![AccountAbility\_logo\_primary\_fullcolor-1.png\]](https://knowledgebase.counta.com/hs-fs/hubfs/AccountAbility_logo_primary_fullcolor-1.png?height=40&name=AccountAbility_logo_primary_fullcolor-1.png) - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) Open main navigation Close main navigation - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [COUNTA Help Center](https://knowledgebase.counta.com/knowledge?hsLang=en) 2. [Intercompany](https://knowledgebase.counta.com/knowledge/intercompany?hsLang=en) August 24, 2026 # How to Bill and Reconcile Interoffice Costs **Overview** Use Accountability’s Interoffice Cost Sharing feature to automate cost sharing between offices. Create and post intercompany invoices, keep AR/AP balanced, and ensure accurate reconciliation across entities. **Why Use This Feature** Agencies often collaborate across offices, but shared expenses can create reporting challenges. Without a structured interoffice process, costs may be duplicated, left unbilled, or reconciled manually at month-end. **Interoffice Billing solves these issues by:** - Ensuring each office bears its true share of costs. - Creating synchronized Client and Supplier Invoices automatically. - Maintaining accurate AR/AP balances without additional journals. - Simplifying audits and intercompany reconciliations. **Example Use Case:** Your New York office pays a supplier for a global software subscription that also supports your London team. Instead of manually recharging London through journals, New York issues an Interoffice Client Sundry Invoice to London. Accountability automatically creates the corresponding Supplier Invoice in London’s books—balancing both offices’ ledgers instantly. **Prerequisites:** **Master Data Setup** Your **Accountability Admin** must complete the following set-up steps before processing interoffice expense recharges. **1. Define Intercompany Client and Supplier Types** 1. Navigate to **MASTER FILES \> Clients \> Client Types**. - Click **New Client Type** → Enter **Intercompany** → Click **Save**. 2. Navigate to **MASTER FILES \> Suppliers \> Supplier Types**. - Click **New Supplier Type** → Enter **Intercompany** → Click **Save**. **2. Create Interoffice Accounts** Ensure the following GL accounts exist in **ACCOUNTING \> General Ledger \> General Ledger Accounts**: | **Account** | **Example** | **Purpose** | | --- | --- | --- | | Accounts Receivable – Interoffice | 1200 | Used for Client (receiving) invoices | | Accounts Payable – Interoffice | 2200 | Used for Supplier (paying) invoices |   **3. Create Posting to GL Account Records** Map your Intercompany Client and Supplier Types to the correct AR/AP accounts. Navigate to **ACCOUNTING \> General Ledger \> General Ledger Accounts \> Posting GL Accounts**. | **Posting Type** | **Example** | **Account** | | --- | --- | --- | | Intercompany | Intercompany | AR/AP Interoffice |   **4. Create Intercompany Client and Supplier Records** Each interoffice relationship requires a dedicated client and supplier. | **Record Type** | **Example Name** | **Default Office** | **Type** | | --- | --- | --- | --- | | Client | ICLON (London client assigned to AMS) | AMS | Intercompany | | Supplier | ICAL (Amsterdam supplier assigned to LON) | LON | Intercompany |   Tip: Apply a **Country Restriction** if you want to define defaults such as tax codes or currencies per country. **Set Up Interoffice Billing** 1. Open the **Intercompany Client** record (e.g., ICLON). 2. Click settings link at the top of the page and choose **Interoffice Billing** . 3. Complete the fields as follows: | **Field** | **Example Entry** | | --- | --- | | WHEN BILLED BY OFFICE | Amsterdam (AMS) | | CREATE SUPPLIER INVOICE IN OFFICE | London (LON) | | SUPPLIER INVOICE SUPPLIER | ICAL | | WHEN PRODUCTION INVOICE CREATED? | Checked | | WHEN SUNDRY INVOICE CREATED? | Checked | | SUPPLIER INVOICE GL ACCOUNT NO. | Accrued Expenses or Interoffice Clearing | 1. Click **Save**. These rules define how Accountability will automatically generate a Supplier Invoice in the receiving office when the originating office approves a Client Invoice. **Process Intercompany Expense Recharges** You can identify shared costs between offices using the **Inter-Office Reconciliation Report** and then process Sundry invoices depending on the source of the expense. **Step 1 – Run the Inter-Office Reconciliation Report** 1. Navigate to **Accounting\>General Ledger \> General Ledger Statements and Reports\> General Ledger Reports \> Inter-Office Reconciliation Report**. 2. Select your **Date Range.** 3. Choose the option **Detail** or **Summary** 4. Select the **Offices** you want to include in the report. (Note you can choose filter data to selected office only to see only the transactions between those offices) 5. Review all cross-office transactions and determine which amounts should be billed. 6. Export or note these totals before proceeding. **Step 2 – Create a Client Sundry Invoice** 1. Navigate to **ACCOUNTING \> Receivables \> Client Sundry Invoices**. 2. Click **New Invoice**. 3. Select the **Intercompany Client** (e.g., ICLON). 4. Add your **GL Account** (e.g., Accrued Expenses or Interoffice Clearing). 5. Enter the **Amount** to recharge. 6. Save and **Post** the invoice. Once posted, Accountability automatically creates a matching Supplier Invoice in the receiving office’s *Incoming Supplier Inbox*. **Step 3. Invoice Routing and Reconciliation** When a Client Invoice is posted in Office A (e.g., AMS): - A Supplier Invoice is automatically generated in Office B (e.g, LON). 1. Navigate to Accounting\> Payables\>Incoming Supplier Invoices Screen 2. Choose the Supplier Invoice that was automatically generated. 3. On the line-item with the GL Account No. (use the same GL account used when creating the sundry invoice) click Dissect and for Inter Office: choose Office A (e.g., AMS) **Post Supplier Invoice** After posting, the Interoffice Loan account nets zero across offices. **Result** - Each office bears its correct share of expenses. - Invoices are automatically created and reconciled. - Financial statements remain accurate and auditable.   **Related Articles** - [Interoffice Billing](https://knowledgebase.counta.com/knowledge/interoffice-billing?hsLang=en) - [Interoffice Cost Sharing](https://knowledgebase.counta.com/knowledge/intercompany-transactions?hsLang=en) - [Client Job Invoices – Invoice from Costs](https://knowledgebase.counta.com/knowledge/production-invoices-how-to-invoice-actual-costs?hsLang=en) - [Interoffice Reconciliation Report](https://knowledgebase.counta.com/knowledge/inter-office-reconciliation-report?hsLang=en) - [Product Updates](https://knowledgebase.counta.com/knowledge/product-updates?hsLang=en#main-content) - 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