Define billings and/or revenue postings logic for any Job Type and Task Type combination
What is it why does it matter?
As an agency, you might want to have a separate Billing and/or Revenue Account for a Creative Service task type that were carried out on a Fee Job Type vs Production Job Type. In order to accomplish this, you can create a GL Posting Account record for each Job and Task Type combination.
How does it work?
- Navigate to Accounting > General Ledger > General Ledger Accounts.
- Click on the the Posting GL Accounts link on the top of the page. This takes you to the Search Posting to GL Accounts page.
- Expand the Filters and set the Posting Type to "Job Type and Task Type" to see if there's already a GL Posting record for the Job Type and Task Type combination you need. To create a new record, click the New Posting to GL Account button.
- Enter the following information
Posting Criteria Description Posting Type Select Job Type and Task Types. Office Select an office if this record only applies to a specific office. To use this posting logic for all offices, leave blank. Job Type Select an active Job Type from the list. Task Type Select an active Task Type from the list. Billing Accounts
Description Billing Acct Billings on client invoices for the selected job & task type. For example, the tax-exclusive amount of a client job invoice line that is a time or internal (revenue) charge type is debited to this account, where the invoiced job & task type matches this posting record. Billing - Supplier Charges Acct Billings on client invoices for the selected job & task type. For example, the tax-exclusive amount of a client job invoice line that is a supplier or (external) charge type is debited to this account, where the invoiced job & task type matches this posting record. Revenue & Expense Accounts Description Time Revenue Acct Revenue related to time (e.g., fee) charges for the selected job & task type. For example, the amount of a client job invoice line that is a time (revenue) charge type (exclusive of tax, markup, or service fee) is credited to this account, where the invoiced job & task type matches this posting record. Internal Charge Revenue Account Revenue related to internal charges (e.g., recoveries) for the selected. For example, The amount of a client job invoice line that is an internal (revenue) charge type (exclusive of tax, markup, or service fee) is credited to this account, where the invoiced job & task type matches this posting record. Mark Up Revenue Acct Revenue related to markup (e.g., loadings on supplier charges) for the selected job type. For example, the amount of markup on a client job invoice line is credited to this account where the invoiced job & task type matches this posting record. Service Fee Revenue Acct Revenue related to service fee (e.g., a % based fee added to the line) charges for the selected job type. For example, the amount of service fee on a client job invoice line is credited to this account, where the invoiced job & task type matches this posting record. Sales/Cogs Accounts Description WIP Supplier Cost Acct Cost of goods sold amounts for the selected job & task type. For example, a client invoice is raised to pass on a billable supplier cost to the client. The amount invoiced is debited to this account, where the invoiced job & task type matches this posting record. WIP Client Invoice Acct Cost of goods sold amounts for the selected job & task type. For example, A client invoice is raised to pass on a billable supplier cost to the client. The amount invoiced is credited to this account, where the invoiced job & task type matches this posting record. - Click Save or Save & Close.
The GL Account allocations under this posting type are the same as those outlined above for Job Type postings and Task Type postings.