This function is an extension of the Job Type/Task Type postings. It allows billings and/or revenue to be posted to specific GL accounts for transactions that are assigned to a combination of a specific job type and task type.
A common use case example is where the agency wants to have separate billings and/or revenue accounts for creative services task types where those services were carried out on fee job types or production job types. They would create a Job Type and Task Type posting record for a combination of the Fee job type plus the Creative Services task type and another posting record for a combination of the Production job type plus the Creative Services task type.
Steps:
- Navigate to ACCOUNTING > General Ledger > General Ledger Accounts.
- Click on Posting GL Accounts.
- Click the CREATE A NEW POSTING TO GL ACCOUNT.
- Enter the following information
Posting Criteria Description Posting Type Select Job Type and Task Types. Office Select an office (only if this posting relates to a single office. Job Type Select a job type. Task Type Select a task type. Billing Accounts
Description Billing Acct Billings on client invoices for the selected job & task type. For example, the tax-exclusive amount of a client job invoice line that is a time or internal (revenue) charge type is debited to this account, where the invoiced job & task type matches this posting record. Billing - Supplier Charger Acct Billings on client invoices for the selected job & task type. For example, the tax-exclusive amount of a client job invoice line that is a supplier or (external) charge type is debited to this account, where the invoiced job & task type matches this posting record. Revenue & Expense Accounts Description Time Revenue Acct Revenue related to time (e.g., fee) charges for the selected job & task type. For example, the amount of a client job invoice line that is a time (revenue) charge type (exclusive of tax, markup, or service fee) is credited to this account, where the invoiced job & task type matches this posting record. Internal Charge Revenue Account Revenue related to internal charges (e.g., recoveries) for the selected. For example, The amount of a client job invoice line that is an internal (revenue) charge type (exclusive of tax, markup, or service fee) is credited to this account, where the invoiced job & task type matches this posting record. Mark Up Revenue Acct Revenue related to markup (e.g., loadings on supplier charges) for the selected job type. For example, the amount of markup on a client job invoice line is credited to this account where the invoiced job & task type matches this posting record. Service Fee Revenue Acct Revenue related to service fee (e.g., a % based fee added to the line) charges for the selected job type. For example, the amount of service fee on a client job invoice line is credited to this account, where the invoiced job & task type matches this posting record. Sales/Cogs Accounts Description WIP Supplier Cost Acct Cost of goods sold amounts for the selected job & task type. For example, a client invoice is raised to pass on a billable supplier cost to the client. The amount invoiced is debited to this account, where the invoiced job & task type matches this posting record. WIP Client Invoice Acct Cost of goods sold amounts for the selected job & task type. For example, A client invoice is raised to pass on a billable supplier cost to the client. The amount invoiced is credited to this account, where the invoiced job & task type matches this posting record. - Click SAVE or SAVE &. CLOSE.
The GL Account allocations under this posting type are the same as those outlined above for Job Type postings and Task Type postings.