How to create a Payment on Account

Utilize this function to allocate payments that are not associated with a supplier invoice but need to be debited against the Payables account for the respective supplier.

Use Case: 

A situation where a deposit is being paid to a supplier pending receipt of invoices from the supplier. 

Steps: 

1. Navigate to ACCOUNTING > Payables > Payments.
2. Click CREATE A NEW PAYMENT.
3. Enter the following information 
   
   
   

   Field	Description
   Master Supplier	Select or enter a MASTER SUPPLIER for the invoice(s) that needs payment
   Payment No.	The PAYMENT NO.  will default to the next number for this payment type and bank account but can be overridden. If paying by check, the PAYMENT NO. should be the next check number for the bank account.  Please ensure the check number is correct and the PAYMENT NO. field is updated if needed.
   Payment Type	Confirm or select a payment type.
   Office	Confirm or select an office.
   Bank Account	Confirm or select the bank account.
   Description	Enter a description - optional.
   Date	The payment date defaults to today's date. You can create a number of payments and override this function and assign them all to a specific date.
   Override Accounting Year/Month	Check the box if you wish to change the accounting month/year and enter the desired accounting year and accounting month.
   Enter Amount Including Tax	Check the box if you want to enter the amount to include taxes.

4. Click PAYMENT ON ACCOUNT located in the middle of the page, underneath the action buttons.
5. Enter or select the SUPPLIER CODE the amount received should be debited against. 
6. Enter the DESCRIPTION, which will appear in the general ledger detail for this transaction. 
7. Enter the AMOUNT of the payment – note as these amounts are simply ‘on account’ or ‘deposit’ type payments – they do not have a tax value included in them.
8. Click SAVE & CLOSE – you will be returned to the Payments screen.
9. If an entry needs to be deleted, tick the box on the far left of the page for that entry and click the DELETE LINE button.
10. Once the payment is complete, click the SAVE button, or click the SAVE & CLOSE button to return to the Payments Browse screen.