Skip to content
English
Sign in
  • There are no suggestions because the search field is empty.

How to create Media Supplier Invoices

Media Supplier Invoices record payables to suppliers for booked spots or insertions. They can be created for entire schedules or selected placements and must be approved before posting to the general ledger.

Steps to Create a Media Supplier Invoice

  1. Go to NAVIGATION BAR > MEDIA > Media Accounting > Media Supplier Invoices.

  2. Search for and select the Media Schedule(s) with booked spots or insertions.

  3. Choose one of the following:

    • Invoice Full Schedule: Create supplier invoices for all booked placements.

    • Select Insertions: Create supplier invoices only for specific placements.

  4. Update invoicing details:

    • Invoice Date: Date shown on the supplier invoice.

    • Accounting Year / Month: Defaults to match the invoice date.

    • Invoice Up To Date: Include only placements up to this date.

  5. Click Create Supplier Invoices.

  6. Optionally assign supplier invoice numbers to match vendor-provided invoices.

  7. Click OK and then Close.

  8. Approve the supplier invoice(s) to post them to the general ledger.

Key Concepts

  • Approval Required: Supplier invoices must be approved before posting to AP and expense accounts.

  • Partial Invoicing: You can create supplier invoices for an entire schedule or selected placements.

  • WIP Clearing: Approving supplier invoices clears payable WIP and records costs to COGS.

  • Supplier Invoice Numbers: Assigning vendor invoice numbers helps reconcile against actual supplier bills.

Why It Matters

Media Supplier Invoices ensure supplier costs are accurately recorded and reconciled against bookings. This process clears WIP balances and posts expenses to the general ledger, supporting financial accuracy.