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How to create Media Supplier Invoices

Media Supplier Invoices record payables to suppliers for booked spots or insertions. They can be created for entire schedules or selected placements and must be approved before posting to the general ledger.

Steps to Create a Media Supplier Invoice

1. Navigate to MEDIA > Media Accounting > Media Supplier Invoices

2. Search for and select the Media Schedule(s) with booked spots or insertions.

3. Choose one of the following:

  • Invoice Full Schedule: Create supplier invoices for all booked placements.
  • Select Insertions: Create supplier invoices only for specific placements.

4. Select Entries to Create Supplier Invoices, then click OK.

5. Update invoicing details:

  • Invoice Date: Date shown on the supplier invoice.
  • Accounting Year / Month: Defaults to match the invoice date.
  • Create Invoices for Insertions up to date: Include only placements up to this date.

Also, update other fields if necessary.

6. Click Create Supplier Invoices.

7. Optionally assign supplier invoice numbers to match vendor-provided invoices. Click OK.