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How to create sequential approvals for Client Job Invoices

This guide explains how to set up sequential approval scenarios for Client Job Invoices.

Step by Step Guide:

Click Next to move through the walkthrough. Use Zoom to adjust the view. Select the expand icon to view all instructions on one page.

How to create sequential approvals for Client Job Invoices-Final


This guide provides a step-by-step process for setting up sequential approvals for Client Job Invoices, ensuring compliance with company policies and enhancing workflow efficiency. By following these instructions, users can customize approval scenarios tailored to their organization's needs, including selecting approvers and notification preferences. This resource is essential for streamlining invoice management and improving accountability within the approval process.



1. Navigate to Set Up Files > Approval & Posting Settings.

2. Click Approval Scenarios.

3. Click New Scenario.

4. Enter the following information:

Office 
Select an office.

Transaction Type 
Select Client Job Invoices-Final. 

Show inactive lines?
Check to view inactive approval sequences. 

Sequence 
Enter the order of approvals as defined by the company's approval rules.

Approval Data Type
Select the data type 

  • Client Job Invoice

Description
Enter a description (the description entered can be the same as the approver type). 

Minimum Amount
Enter the minimum amount (if applicable). 

Approver Type 
Select an approver type

  • Specific Approver 
  • Transaction Creator
  • Supervisor of Transaction Creator 
  • Approver Nominated on Transaction
  • User Access Group 
  • Job Manager 
  • Job Production Manager

Specific Approver 
Enter the name of a specific approver (if applicable). 

User Access Group
Select a specific group to approve the purchase order (if applicable). 

Message on Submit
Click on the arrow and select from one of the following options to receive notifications on submitted transactions. 

  • No message or email
  • Send message only
  • Send message and email

To learn more about how to receive notifications on approval scenarios, click here. 

Message on Approval
Click on the arrow and select from one of the following options to receive notifications on approved transactions. 

  • No message or email
  • Send message only 
  • Send message and email

To learn more about how to receive notifications on approval scenarios, click here. 

Active 
Check the box to keep the line item active.

5. Click Save.

Tip: Approval sequences can be created for each approval data type. 

Once Approval Scenarios are created, it is important to note that switching back to the old workflow is not possible.