---
title: How to receive notifications on approval scenarios
description: This guide provides a straightforward process for setting up notifications for approval scenarios, ensuring you stay informed about submitted and approved transactions. By customizing your notification preferences, you can choose to receive messages or emails, enhancing your workflow efficiency. Following these steps will help you manage approvals effectively, reducing the risk of missing important updates. It's an essential resource for anyone looking to streamline their approval processes.
---

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August 17, 2026

# How to receive notifications on approval scenarios

## This guide provides steps on how to set up approval notifications so you stay informed about submitted and approved transactions.

### **Step by Step Guide:**

1\. Navigate to **Set Up Files \> Approval & Posting Settings.**

![](https://colony-recorder.s3.us-west-1.amazonaws.com/files/2025-11-06/be239675-8246-4cd6-be13-b81ad32c7a7d/user_cropped_screenshot_6bc73971d3664c6d8d0cab13ee8a9a89_text_export.jpeg)

2\. Click **Approval Scenarios.**

![](https://colony-recorder.s3.us-west-1.amazonaws.com/files/2025-11-01/34d5fd46-4f8a-4d6f-9a1d-517b15aee667/user_cropped_screenshot_4e56df1ff8634bc2ad773750e859ee5d_text_export.jpeg)

3\. Use the **Filters** to narrow your search or click on one of the listed transaction types.

4\. Click the **Transaction type.**

![](https://colony-recorder.s3.us-west-1.amazonaws.com/files/2025-11-01/37db8afa-2a7f-4852-b16b-7c307082417f/user_cropped_screenshot_c1b213db09f94a41a3835f5f98442a62_text_export.jpeg)

5\. Select an option from the following **drop-down box.**

![](https://colony-recorder.s3.us-west-1.amazonaws.com/files/2025-11-01/747b61bf-9d2e-4340-b566-01d40fc31c87/user_cropped_screenshot_ddaee58a15e54acc8d9bcdc2648d8496_text_export.jpeg)

6\. **Message on Submit** - Click on the arrow and select from one of the following options to receive notifications on submitted transactions.

- No message or email
- Send message only
- Send message and email

**Message on Approval** - Click on the arrow and select from one of the following options to receive notifications on approved transactions.

- No message or email
- Send message only
- Send message and email

![](https://colony-recorder.s3.us-west-1.amazonaws.com/files/2025-11-01/8ee6f0e9-c3fb-40df-905f-fb9535387712/user_cropped_screenshot_7cbfde097c9e4d02b09bed87c066975e_text_export.jpeg)

7\. Click **Save.**

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