Talent
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      2. Payables
      3. Talent

      How to Setup Accountability to use the Talent function

      Explanation of the various setup steps to start to use the Talent function in Accountability

      1.  Setup Options

      There is a new setup option to turn on the Talent function.

      Go to Setup Files/Setup Options/Other Options and check the box Use Talent

      2.  Xero Connection
        • This is only applicable for agencies requiring the management of one touch payroll and automatic payment of talent super contributions to super fund
        • Prior to carrying out these steps within Accountability – you must create an account directly with Xero and follow the XERO SETUP REQUIREMENTS outlined at the end of this article
      • Go to Setup Files > Setup Options
      • Click on link “API Integrations”
      • Click on Xero Configuration
      • Click CREATE A NEW TOKEN

      NB the Token expires after 2 months and so will need to refreshed regularly – you should diarise to refresh the token prior to the expiry date shown on the Xero Configuration page in Accountability..

      3.  Custom Code Label and Lists

      Go to Set up Files > Custom Codes > Custom Code Labels, assign a Custom Code Label under the transaction type Task Types called “Talent Group”

      Go to Set up Files > Custom Codes > Custom Code Lists – create three Custom Code Entries under the Transaction Type ‘Task Type’, Custom Code Label “Talent Group” i.e.

      1. Payroll Tax
      2. Superannuation
      3. Workers Compensation Insurance


      You also need to create three Custom Code Entries under the Transaction Type ‘General Ledger Accounts’, Custom Code Label “Talent Group” i.e.

      1. Payroll Tax
      2. Superannuation
      3. Workers Compensation Insurance

      4.  Task Types for Talent On Costs

      Create Task Types to charge the related Talent costs i.e Payroll Tax, SGC Super and Workers Compensation Insurance

      PAY – Payroll Tax on Talent

      SUP – Super on Talent

      WCR – Workers Compensation Insurance on Talent

      When creating these Task Types ensure you select the relevant Talent Group Custom Code (refer Point 3 above)

      These Task Types will be linked to the relevant Talent Task Type/s for Talent via Other Charges feature (refer Point 6 below)

      5.  GL Accounts for Talent On Costs and PAYG

      Create Balance Sheet GL Account/s for posting the liabilities for the Talent related “On Costs”.

      You could create one account for each liability or simply one account for all and consolidate all entries into that account.

      You also need to create a GL account for PAYG Withholding Tax e.g:

      Xxxxx1 Prov Payroll Tax Talent

      Xxxxx2 Prov for SGC Talent

      Xxxxx3 Prov for Workers Compensation Insurance on Talent

      Xxxxx3 Prov for PAYG on Talent

       

      6.  Linking Talent On Task Types and GL Posting

      Create a link between the Talent On Cost Task Types and the Talent Task Type to automate the charging of the On Costs to Jobs and create the accrual.

      Go to Master Files/Task Types and click on the link “Other Charges”

      • Click on CREATE A NEW CHARGE and populate the fields
        • SOURCE TASK TYPE – this is Task Type that will attract the on Costs eg TAL
        • TARGET TAX TYPE – this is the Task Type that will show the specific On Cost charge eg PAY
        • DESCRIPTION - the description of the On Cost
        • CHARGE % - the % amount that will apply to the SOURCE TASK TYPE value e.g 5..3333 being 5.3333%
        • POST TO GL ACCOUNT - the GL account where the On Cost will accrue

      7.  Withholding Tax

      To process the PAYG deduction from the amount payable to the Talent you will need to create a Withholding Tax Code.

      • Go to Setup Files/Withholding Tax Codes
      • Enter a Code e.g., TPT
      • Enter a Description of the Withholding Tax – e.g., PAYG on Talent
      • Enter the WHT % - standard Tax Deduction for Talent related costs is currently 20% , so for this you would enter 20.00
      • Select/Input the OUTPUT WHT GL ACCOUNT – whilst Talent charges are supplier costs and therefore INPUT WHT you still need to select/enter a GL Account here – NB this would be the GL account created under point 4 above.
      • Select/Input the INPUT WHT GL ACCOUNT – this would be the same as the OUTPUT WHT GL ACCOUNT above.

      8.  Talent Supplier Types

      Create Supplier Types to isolate the Talent specific suppliers.

      Create at least 2 distinct supplier types to manage Talent i.e.

      1. Talent
      2. Talent Agent

      9.  Talent and Master Talent Supplier Setup
      • Create the Talent Supplier
      • Enter the Supplier details as normal
      • In the Supplier Type field select/enter the SUPPLIER TYPE created in 7 above e.g., Talent
      • You must enter the Date of Birth and the Tax File Number of the Talent in the TAX ID NO.: field NB this should be 9 digits with no spaces
      • Also select the Withholding Tax Code
      • Click on the link “Talent Details”
      • Enter the detail in each of the fields i.e.
        • FIRST NAME
        • LAST NAME
        • ADDRESS LINE 1
        • ADDRESS LINE 2
        • CITY
        • STATE
        • POSTAL CODE
        • COUNTRY
      • SUPER FUND – the drop-down list will display the Super Funds set up in Xero and will refresh when the user clicks the magnifying glass to select one
      • SUPER FUND EMPLOYEE NUMBER

      If a Talent is engaged via a Talent Agency then the individual Talent should be created as a Supplier in their name without GST and a separate Supplier created for their Talent Agent, with GST. NB the Talent Agency will be set as the Master Supplier for the Talent – in other words you will be paying the Master Supplier.

      When processing the talent invoices you will process them against the Talent Supplier not the Talent Agency Supplier.

      You may also wish to create a separate Supplier Type for Talent that are not subject to PAYG deduction eg Talent No PAYG for talent supplying their services via their own personal company.