The time posting page gives authorized users on-demand access to hours entered by employees.
Steps:
Navigate to TIME & TASKS and select Time Posting.
Note on access rights:
- Contact your Accountability Admin to get read-only access to this page.
- You will only see data for the Offices you have access to.
This page gives you a list of daily hours that have been recorded against an employee’s timesheet for the specified period. Hours are automatically posted to jobs (aka “approved”) on a daily or weekly basis (depending on the setting at the Office level). Unposted (aka “unapproved”) hours are also available from this view.
Customize your layout.
You can configure the order of columns or hide/unhide them depending on your needs.
Steps:
- Click Layout, located on the top right corner of the page.
- The Layout pop-up will appear.
- Click on the eye icon to unhide/hide specific columns. You can also drag this icon up or down to move the placement of the column.
- The Data Sort Order allows you to add sorting capabilities on the page.
- When you’re done, click Save.
To learn more about creating and saving custom views, click here.
Filter your view
You can filter the data you are viewing by using any of the search criteria below:
|
Field |
Description |
|
Employee |
Look up hours for a specific employee. |
|
Department |
Filter your view to a specific department. |
|
Job Number |
Filter your view to a specific job as needed, e.g., Time Off jobs. |
|
Task Type |
Filter your view to a specific Task Type as needed. |
|
Show Posted? |
Select one of the following to show all hours recorded regardless of whether the system has posted them to the jobs.
|
|
Date Range |
Enter the payroll period you are reviewing. |
|
Billing Status |
Select Billed and Unbilled to show all hours regardless of billing status. |
Filter your view to a specific Employment Type
Steps:
- To report hours for a specific Employment Type, click the magnifying glass on the Employee filter.
- The Employee filter gives you the option to further narrow down the data set you’re looking at.
- To generate a time report by employment type, click on the Employment Basis filter. This will bring up a list of employment types listed at the beginning of this document.
Export view into Excel
You will see the magnifying glass turn green if there is a filter applied. Once you have specified the required filters click on the List Export link on the top of the page to download the data into Excel.
At this time, the Excel export includes all columns and not just the columns on your custom Layout.
Viewing Submitted Timesheets
Employees submit their timesheets on a weekly basis. To view the submission status of weekly timesheets, click on the Timesheets Submitted link at the top of the page.
The Timesheet Submitted page lists the submission status of weekly timesheets for each employee. Use the date range filters to specify the weeks you’re reviewing.
Note that for Accountability, the week always starts on a Monday.
The Submitted Status can be used to see employees who might have recorded hours as shown on the Time Posting page but have not officially submitted their timesheet for the week.
The submission status of a weekly timesheet is independent of the approval status of hours entered. The Time Approval view gives you all of the hours recorded by an employee, regardless of whether the timesheet has been submitted for the week.