---
title: "What's New - October 26, 2026:      Incoming Supplier Invoices: Selecting and locking invoices"
description: Incoming Supplier Invoices now locks invoices one at a time when you select them, so every user sees the same list and knows who is working on what.
---

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October 22, 2026

# What's New - October 26, 2026:      Incoming Supplier Invoices: Selecting and locking invoices

## A new way to edit and collaborate on new invoices

### **What it is**

You now need to **check the box next to an invoice before editing it** on the Incoming Supplier Invoices page. Selecting an invoice locks it so no one else can change it while you work.

You’ll see all invoices you have access to that match your filters, including those another user is editing. Locked invoices show the name of the person working on them.

### **Why it matters**

Previously, invoices were hidden from other users when someone had them displayed on their page. Now, your team can see which invoices are available and who is working on the others.

### **How it works**

#### **Select an invoice to edit**

1. Go to **Accounting \> Payables \> Incoming Supplier Invoices**.
2. Check the box at the top left of the invoice, next to the eye icon. Use the invoice checkbox, rather than a line-item checkbox.
3. The invoice’s latest details load, its fields become editable, and **Locked By** displays your name.  
   ![Screenshot 2026-10-22 at 1.42.00 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202026-10-22%20at%201.42.00%20PM.png?width=670&height=312&name=Screenshot%202026-10-22%20at%201.42.00%20PM.png)
4. Review and edit the invoice, then continue processing as usual.

#### **Save or release the invoice**

**Saving does not release the lock.** The box stays checked so you can continue working or submit the invoice when you’re ready.

To let someone else edit the invoice, save your changes and **uncheck the invoice checkbox**. Note that you need to have an amount 

#### **When another user has an invoice locked**

The invoice remains visible, with the other user’s name beside **Locked By**.  Lock information refreshes automatically every few seconds.

#### **When an invoice is no longer available**

If another user deletes an invoice or creates a supplier invoice from it while it is still displayed on your page, you’ll see a message, "Another user has changed this record; it is no longer available for editing," when you try to select it. The invoice is then removed from your list.

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