How to create a Journal entry

Learn how to create a journal entry within the platform.

Steps:

1. Navigate to ACCOUNTING > General Ledger > Journals.
2. Click CREATE A NEW JOURNAL.
3. Enter the following information. 
   
   
   

   Label	Journal Header Description
   Description	Enter a Description for the journal.
   Accounting Year & Month	Enter or select the Accounting Year & Month - This will default to the month corresponding to the date but can be changed.
   Office	Enter or Select an Office.
   Journal Date	Enter the Journal Date.

   Label	Journal Line Information Description
   GL Account	Enter GL ACCOUNT -  If either the GL Account Number or name is entered in the GL ACCOUNT field, it will display up to 12 records that match the detail entered.
   Debit / Credit	Enter a DEBIT and a  CREDIT  amount.
   Description	Enter a DESCRIPTION - Only required if the line item
   Job No.	Allocate to a JOB NO. (if applicable)
   Task Type Code	Allocate  to a TASK TYPE CODE (if applicable)
   Client Code	Allocate to a CLIENT CODE (if applicable)
   Employee Code	Allocate  to an EMPLOYEE CODE (if applicable)
   Department Code	Allocate  to a DEPARTMENT CODE (if applicable)
   Inter Office Code	Allocate  to another office by selecting the  INTER OFFICE CODE - If selected, the system will create 3 Journals, including 2 via the Interoffice Posting Account (if applicable)
   Supplier Code	Allocate to a SUPPLIER CODE (if applicable)

4. Click SAVE or SAVE & CLOSE.
5. Users can also process an adjustment to Tax Amounts and related Tax reports by clicking on DISSECT.
6. Enter the Journal Entry Dissection Information.
   
   

   Label	Journal Entry Dissection Information Description
   Product Code
   Tax Adjustment Type	Enter the TAX ADJUSTMENT TYPE  – This allows you to assign this journal is an adjustment to appear on Tax Reports.  Users would normally only use this function if the Journal Line has been assigned to a TAX INPUT or TAX OUTPUT GL account.
   Taxable Value	Enter the Taxable value of the transaction – This is the value that will appear in the TAXABLE VALUE column of the Tax reports.
   Tax Code	Enter the TAX CODE applicable to the transaction – This will determine the Tax Code grouping the transaction is shown under on the Tax Reports.
   FX Bank AC Value	Enter the FX value in the FX BANK AC VALUE field - This will record the FX value of an entry to a Bank Account denominated in an FX.

7. Click SAVE or SAVE & CLOSE.
8. Once all entries for the journal are completed, click SAVE or SAVE & CLOSE.