--- title: Manage Journals with Counta AI Connector description: Create, update, and manage journals through supported AI tools using natural-language requests, while continuing to follow Counta’s journal controls. --- [Skip to content](https://knowledgebase.counta.com/knowledge/manage-journals-with-counta-ai-connector#main-content) English Show submenu for translations ![AccountAbility\_logo\_primary\_fullcolor-1.png\]](https://knowledgebase.counta.com/hs-fs/hubfs/AccountAbility_logo_primary_fullcolor-1.png?height=40&name=AccountAbility_logo_primary_fullcolor-1.png) - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) Open main navigation Close main navigation - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [COUNTA Help Center](https://knowledgebase.counta.com/knowledge?hsLang=en) 2. [AI](https://knowledgebase.counta.com/knowledge/ai?hsLang=en) 3. [MCP Servers](https://knowledgebase.counta.com/knowledge/ai?hsLang=en#mcp-servers) November 3, 2026 # Manage Journals with Counta AI Connector ## Create, update, and manage journals through your AI assistant using relevant tools and documents, with Counta’s journal controls in place. ### **What is it?** Counta AI Connector’s write capabilities now include journals. Authorized users can create journals, add journal entries, update eligible journals and journal entries, and delete eligible journals through a connected AI assistant using natural-language requests. You can provide GL accounts, debit and credit amounts, jobs, clients, departments, and interoffice allocations without opening the Journals workspace for each action. ### **Why it matters** Counta AI Connector lets you create and manage journals while working in your AI assistant. You can provide the accounting details directly or use supporting documents and connected tools available to the assistant, reducing the need to manually enter journal information in Counta. These write capabilities also provide a foundation for AI agents to perform journal actions as part of broader accounting workflows. Counta’s access permissions and journal controls continue to apply, including restrictions based on journal status, accounting periods, and nominated approvers. System-created journals remain controlled through their originating transactions. ### **How does it work?** Tell your connected AI assistant what journal action you want to complete and provide the relevant accounting information. Counta AI Connector validates the request against Counta data, your access permissions, and the applicable journal rules before completing the action. #### **Example requests** Use these examples as starting points, replacing the office, journal, and accounting details with your own. Documents and connected tools referenced in a request must be available to your AI assistant. - **Create a journal:** “Create a journal for New York with a debit of $1,000 to GL account 61000 and a credit of $1,000 to GL account 21000.” - **Month-end or year-end adjustments:** “Using the confirmed adjustments in this year-end schedule, create the journals for New York.” - **Opening balances for a new office or agency:** “Using the confirmed opening balances in this spreadsheet, create the opening-balance journal for our new London office.” - **Monthly movements for data migration:** “Using the confirmed monthly movement data in this spreadsheet, create the journals by month for the agency we are migrating to Counta.” - **Multiple journals from prepared data:** “Create the journals listed in this spreadsheet using the specified offices, GL accounts, descriptions, and debit and credit amounts.” - **Update an eligible journal:** “Update the description on journal 12150 to ‘October accrual adjustment.’” - **Delete an eligible journal:** “Delete journal 12150.” #### **Journal and GL account controls** Journal entries can be allocated to GL accounts and include jobs, clients, departments, and interoffice codes. Counta AI Connector applies your access permissions and prevents changes to journals that are not eligible for modification. #### **Job, client, and interoffice allocations** When an entry includes a job, Counta AI Connector validates its client and interoffice information: - **No job selected:** Client and interoffice values can be selected independently. - **Job belongs to another office:** The entry must use the client and office associated with that job. - **Job belongs to the journal’s office:** The entry must use the client associated with that job. If an interoffice value is included, it must identify an office other than the job’s own office. Counta supports interoffice allocations and can generate the corresponding interoffice journal activity. #### **Journal descriptions and amounts** Counta AI Connector validates required journal information and amount precision rather than silently accepting invalid data. This helps keep journals created through an AI assistant consistent with the rules used when journals are entered directly in Counta. #### **Approvals** Where journal approvals apply, Counta AI Connector validates the nominated approver. Existing approval controls continue to apply when selecting or changing an approver, including restrictions on nominating yourself in applicable approval scenarios. Journal approval requirements may depend on factors such as the transaction office and nominated approver. #### **Journal status and accounting periods** Draft journals can be updated where permitted. Changes to posted journals remain subject to Counta’s restrictions, and accounting-period controls continue to apply to journal changes and posting. #### **Office and currency** The selected office determines the journal’s currency. 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