--- title: How To Set Up Employees To Have Manager Approval Rights For Supplier Invoices And or POs. description: Designate approval rights for supplier invoices and purchase orders. --- [Skip to content](https://knowledgebase.counta.com/knowledge/manager-approvals-define-mangers-who-have-approval-rights#main-content) English Show submenu for translations ![AccountAbility\_logo\_primary\_fullcolor-1.png\]](https://knowledgebase.counta.com/hs-fs/hubfs/AccountAbility_logo_primary_fullcolor-1.png?height=40&name=AccountAbility_logo_primary_fullcolor-1.png) - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) Open main navigation Close main navigation - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [COUNTA Help Center](https://knowledgebase.counta.com/knowledge?hsLang=en) 2. [Approve](https://knowledgebase.counta.com/knowledge/approve?hsLang=en) 3. [Supplier Invoices](https://knowledgebase.counta.com/knowledge/approve?hsLang=en#supplier-invoices) June 26, 2026 # How To Set Up Employees To Have Manager Approval Rights For Supplier Invoices And or POs. ## Designate approval rights for supplier invoices and purchase orders. ### **Step by Step Guide:** 1\. Navigate to **MASTER FILES \> Employees.** ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/a70be35b-1e54-4b31-a383-9daf1bcdb5da/user_cropped_screenshot_bd2024abeff8442c92d10127399a1182_text_export.jpeg) 2\. Select the **Employee Code** that needs manager access. ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/0c3d4be1-68f3-406c-91da-461e03690f23/user_cropped_screenshot_cf98a0f743884910a216d049597bde8f_text_export.jpeg) 3\. Ensure that **Approval & Posting Rights** are set as **Defined.** ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/f2a61058-1255-4962-a256-d3aa184290e3/user_cropped_screenshot_d517ffdd0cb44904bf00739e0266c8d0_text_export.jpeg) 4\. Click **Settings** dropdown select the **Approval & Posting Rights**. ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/640dd412-fecb-41ee-8499-291012eab21e/user_cropped_screenshot_508bafdd8dd64fd3802c2cc0364637e4_text_export.jpeg) 5\. Select the **Approval Rights** box for the **Approve** **Supplier Invoices** Transaction Type ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/54a8b955-cb33-4f3e-90b7-5bb4c892c617/user_cropped_screenshot_34048cb4d1484bd983fd6aa1c8f231d3_text_export.jpeg) Tip: Users must check either one or both of **Billable** and **Non-Billable** for **Approve** **Supplier Invoices** prior to proceeding. 6\. Users can select one of the following approval levels - **Company Level** – Approvals at this level means that the Manager must approve every Supplier Invoice for the company and that no Supplier Invoice in the company can receive final approval until this Manager has approved it first. - **Office Level** – Approvals at this level means that the Manager must approve every Supplier Invoice for one or more offices. After selecting this level – you then need to define the applicable Office(s) for this Manager – as follows: - Select **Offices** hyperlink - Select and move the offices - Select **Save.** - **Client Level** – Approvals at this level means that the Manager must approve every Supplier Invoice that is assigned to Jobs for particular Client(s). For example if you wanted to define that all Supplier Invoices assigned to Jobs for the Clients this Manager is responsible for – you would select this level. After selecting this level – you then need to define the applicable Client(s) for this Manager – as follows: - Select the **Clients** hyperlink - Select and move the **Clients** that this manager must approve - Select and move the offices that this manager must approve - Select **Save.** ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/80d0166e-7e8c-4dcf-90cd-e57631aae0f9/user_cropped_screenshot_7151410ed2564f60bc4cb5b4cab331d1_text_export.jpeg) 7\. Define whether the Manager should be notified when a Supplier Invoice is submitted for their approval by selecting the **Send Message?** and the **Send Email** box ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/4dd58568-ab66-41b2-9c47-a8c2e8d89917/user_cropped_screenshot_2d2c24550f0540cab3e96d9e85059dda_text_export.jpeg) 8\. Setup approval values for the Manager by entering an **Approval Limit** and and **Approval Minimum.** ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/3e0d4b0b-12c7-4720-882f-7f5674d89d98/user_cropped_screenshot_9d51facc6d5f4b8cb13aa87a68ae446c_text_export.jpeg) 9\. Click **Save.** ![](https://colony-recorder.s3.amazonaws.com/files/2026-01-26/5d82886c-0a12-4feb-a919-8f2c8a9c82f1/user_cropped_screenshot_8d697468cf8944c18c6f55e1f640bb1d_text_export.jpeg) Tip: Unlike the Manager Approval functions for Leave, Credit card, Expense Claims etc. (which are driven by Employee/Manager relationships) a single Supplier Invoice may require approval from more than one Manager. \> For example if you set up one Manager with ‘Company Level’ approval rights, and another Manager with ‘Client Level’ approval rights for say client ‘ABC’ – if a Supplier Invoice was submitted for approval that had a cost assigned to a job for client ‘ABC’, then both of those Managers would need to approve the invoice before it is available for final approval Managers are required to approve individual lines on Supplier Invoices – for example you may have a supplier invoice that has lines for jobs of 2 different clients – depending on the way you structure the Approval Rights – it could be that a different Manager is required to approve each line. - 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