--- title: Managing QuickSight User Access description: Learn how to register users, assign access levels, update permissions, and revoke access for Amazon QuickSight within Accountability. This guide covers individual and group-level access management. --- [Skip to content](https://knowledgebase.counta.com/knowledge/managing-quicksight-user-access#main-content) English Show submenu for translations ![AccountAbility\_logo\_primary\_fullcolor-1.png\]](https://knowledgebase.counta.com/hs-fs/hubfs/AccountAbility_logo_primary_fullcolor-1.png?height=40&name=AccountAbility_logo_primary_fullcolor-1.png) - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) Open main navigation Close main navigation - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [COUNTA Help Center](https://knowledgebase.counta.com/knowledge?hsLang=en) 2. [Data Analysis](https://knowledgebase.counta.com/knowledge/data-analysis?hsLang=en) October 24, 2025 # Managing QuickSight User Access #### **Overview** Once QuickSight is enabled for your agency, administrators can manage user access directly within Accountability. This includes registering users, assigning access levels, updating permissions, and revoking access when needed.   This article outlines all steps for managing QuickSight access for individual users and user groups.   #### **Registering a User for QuickSight** To grant access to QuickSight: 1. Navigate to **Master Files \> Employees**. 2. Open the employee record. 3. Under **Settings**, click **Register QuickSight User**. 4. Choose the access level: - **Author**: Can create reports and dashboards. - **Reader**: View-only access. 5. Click **OK**. The system will automatically create a QuickSight user account. Repeat this process for each employee who needs access. --- #### **Assigning Access via User Access Groups** User Access Groups allow you to manage permissions for multiple users at once. To assign QuickSight access: 1. Go to **Set Up Files \> User Access Groups**. 2. Select the group you want to manage. 3. Use the arrow keys to move QuickSight-related transaction types to the **Selected** section. 4. Click **Save & Close**. You can also manage dashboard tile access: - Navigate to **Report Set Up \> Dashboard Tiles**. - Use the **Dashboard Tile Form** to assign tiles to specific User Access Groups. - Click **Select for User Access Groups** to define which groups can view each tile. --- #### **Updating or Modifying Access** To change a user’s access level: 1. Return to the employee’s record. 2. Click **Update QuickSight User** under **Settings**. 3. Select a new access level (Author or Reader). 4. Click **OK** to apply the changes. To update group-level permissions: - Follow the same steps in **User Access Groups** and adjust the selected transaction types or dashboard tiles as needed. --- #### **Removing Access from QuickSight** To revoke QuickSight access for a user: 1. Navigate to the employee record. 2. Click **Delete QuickSight User** under **Settings**. 3. Select **Remove Access**. 4. Click **OK**. The user will be removed from QuickSight. Alternatively, you can: - Remove the user from the relevant **User Access Group**. - Disable their QuickSight registration manually. --- #### **Security and Permissions Notes** - Only users with active Accountability profiles can be registered. - Access levels determine whether a user can build dashboards or only view them. - Permissions can be updated or revoked at any time. - Dashboard visibility is controlled via tile-level access settings. #### **Related Articles** | **Article Title** | **Description** | | --- | --- | | [**Setting Up QuickSight**](https://knowledgebase.counta.com/knowledge/setting-up-quicksight?hsLang=en) | Steps to enable QuickSight for your agency and submit a setup request. | | [**Creating and Publishing Dashboards in QuickSight**](https://knowledgebase.counta.com/knowledge/creating-and-publishing-dashboards-in-quicksight?hsLang=en) | How to build, customize, and share dashboards with other users. | | [**Accessing Datasets in QuickSight**](https://knowledgebase.counta.com/knowledge/accessing-datasets-in-quicksight?hsLang=en) | How to locate and open datasets connected to your Accountability data. | | [**Creating Recurring Datasets in QuickSight**](https://knowledgebase.counta.com/knowledge/creating-recurring-datasets-in-quicksight?hsLang=en) | Set up automated dataset refresh or scheduled dataset | - 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