Media Buy Management

Media Schedules

A Media Schedule acts as the container for an agency’s tactical media plan/buy in Accountability, storing the key plan-level attributes and all associated buy-line details. To view existing or create a new media schedule, navigate to Media > Media Schedules.

Click into an existing Schedule No. or click "New Media Schedule" to create a new one. Media Schedules can also be created in bulk through the Accountability API or through the standard import template, which can be accessed through the "Excel" link.

A Media Schedule has the following fields:

Field	Description
Client
Product
Campaign	If this Media Schedule is part of an overarching Media Campaign, select or add the Campaign Code/Name here.
Media Type	By default, a Media Schedule is cross-media. Use this field to limit a Media Schedule to a specific Media Type.
Office	The Office defaults to the Client’s Office.
Schedule No.	This is the unique External No. for this Schedule. By default, the system generates a Schedule No. made up of the [ClientCode]+[4-digit number], e.g. JSM0001 where “JSM” is the Client Code. The import template and API support the numbering scheme from the source system, e.g. [ClientCode]+[ProductCode]+[MediaPlanNumber]
Schedule Description	The Media Plan Name
Job
Start Date	Start Date of the Campaign or Media Plan
End Date	End Date of the Campaign or Media Plan
Client Approved	(Optional). Enter the Client Approval Date for the media plan.
Client Order No.	This is the MPA Number or Client PO Number Associated with the Media Schedule. There could only be one PO per Media Schedule, but the Client PO can be overridden at the Client Invoice level.
Service Fee %	This is the Default Service Fee%. This is automatically applied to all media schedule line items unless a different Service Fee % is used.
Rebate Commission %	This is the Default Rebate Commission %. This is automatically applied to all media schedule line items unless a different Service Fee % is used.
Bill Client Fee Only	Tick this box if only Client Fees, e.g. Mark Up, Service Fee, are billed for this schedule.
Active	Checked by default. Uncheck to deactivate a Media Schedule.
Date Opened	This defaults to the date the Media Schedule is created.
Date Closed	This is automatically populated with the date the Media Schedule is deactivated.
Client Media Manager	This is the employee responsible for this Media Schedule.

Media Schedule Entries – OOH

Media schedule entries are line items within a specific media schedule. For OOH, each buy line represents a specific vendor inventory, which can be added directly on the UI, imported through the standard template, or systematically inserted through the API.

OOH media schedule entries are broken out into these sections with specific fields.

Rate & Placement Details

Field	Description
Currency	This is on the top of the page. Defaults to the Media Schedule's Currency, but can be overridden at the line item level.
Date	Populate with the Start Date
Start Date	Media plan line-item start date
End Date	Media plan line-item end date
Media Cycle Type	Cycle Type. Options are:
Charge Type	Agency-defined cost type, e.g. Installation, Production, Lighting
Number/Spots	Enter "1" if entering the Total Line Item Cost on the Rate field. If entering a Unit Rate, enter the number of units here.
Size	Size of the billboard or poster
Rate	Booking Rate
Mark Up
Details
Job No.
Key No.
Booking Deadline
Material Deadline
Adjustment Type
Ad Type
Face Direction
Medium Inventory No.
Market
Trade Body
Impressions
Quantity
Local Format
Forced Vendor Production

Loadings & Discounts

Field	Description
Loadings Description	Label or short description for applicable surcharge, e.g. Premium position
Loadings Amount	Surcharge amount
Discount 1 Description	Label or short description for applicable discount
Discount 1 %	Discount rate for first discount
Discount 2 Description	Label or short description for additional discount
Discount 2 %	Discount rate for second discount

Bill Client

Field	Description
Client Rate
Sub Total
Total Loadings
Total Discounts
Client Gross
Media Commission Rebated
Rebated Commission Amount
Client Net
Service Fee %
Service Fee Amount
Sub Total
Tax
Tax %
Tax Amount
Client Total

Pay Supplier

Field	Description
Supplier Rate
Sub Total
Total Loadings
Total Discounts
Supplier Gross
Media Commission
Media Commission Amount
Supplier Net	Supplier Gross less Media Commission
Tax
Tax %
Tax Amount
Supplier Total	Supplier Net + Tax Amount