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Media Postings Workflow

Explains how media plans, billings, and vendor invoices post to the GL, including default and override account setup.

Scenario:

1. Media Plan is created for client ABC that belongs to office NY.

2. Media Line Items are added to the Media Plan. eg. Lamar, Jan-Jun/26 for $10,000 per month with 10% commission

3. Media Plan is authorized by client ABC via the MAF

4. Insertion Orders/Contracts are issued by the agency to vendor Lamar

5. Agency bills client ABC for January month of service for $10,000 + $1,000 for commission.

6. January vendor invoice is recorded for Lamar

The journal entry for the client invoice is the following:

 

The journal entry for the vendor invoice is the following:

How the System Determines the GL Accounts

Via the Media menu, Media Accounting, then Media GL Posting Accounts option, the Default Media GL Posting Accounts page defines the relevant GL accounts for posting invoices.

 

GL Account

Definition

Media WIP

Required for both client invoice and vendor invoice postings

Media AR

Optional. Defaults to the AR account from the Default GL Posting Accounts page from the Accounting menu.

Media Service Fee Revenue

Required for posting service fee entries

Media Commission Revenue

Required for posting media commission entries

Media Billing

Required to record the tax-exclusive amount of the client invoices. Used for reporting only and has no impact on the profit and loss.

Media Accrued Revenue

Required for recording the debit amount of media accrued revenue transactions. Used in the Media Accruals & Deferrals page.

Media Deferred Revenue

Required for recording the credit amount of media deferred revenue transactions. Used in the Media Accruals & Deferrals page.

Media Accrued Cost

Required for recording the debit amount of media accrued cost transactions. Used in the Media Accruals & Deferrals page.

Media Deferred Cost

Required for recording the credit amount of media deferred cost transactions. Used in the Media Accruals & Deferrals page.

Media Sales

Required. Records the revenue recognized from media transactions at the time of client billing, excluding tax.

Media COGS

Required. Records the expense recognized from media cost transactions at the time of client billing, excluding tax.

Media GL Posting Account Overrides

Default GL Posting Accounts can be overridden at the Office or Media Type level, except for the Media Accrual and Deferral Revenue and Cost accounts.

When setting up overrides, the Office or Media Type fields must be specified. The Media WIP Account is always required on this page, while all other GL account fields are optional. If an account field is left blank, the system will automatically use the corresponding account from the Default GL Posting Accounts page.