---
title: Mediaocean AR import file specification
description: Accountability’s integration with Mediaocean automates the import of client media invoices
---

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July 14, 2024

# Mediaocean AR import file specification

## Accountability’s integration with Mediaocean automates the import of client media invoices

### Overview

Accountability’s integration with Mediaocean automates the import of client media. This document describes the file import process and specification for Mediaocean’s media AR data.

SFTP details will be provided by Accountability to your Mediaocean representative. Accountability will check and retrieve files from your SFTP folder intra-day every 15 minutes, unless otherwise specified.

**MEDIAOCEAN IGNITIA**

Mediaocean's Ignitia product is available in pilot with some agencies. Ignitia files are generated daily. Due to the limited scope of the pilot, Ignitia files can are manually imported into Accountability through the Mediaocean Configuration page.  Contact your Accountability representative for details. 

### File format and validation

Each file must adhere to a pre-defined file format in CSV (Comma Separated Value) or XLSX (MS Excel Open XML Spreadsheet).

File name guidelines:

Prepend AR to the file name and use the ISO date and 24-hour time format, e.g. AR12345\_20221214\_135135.csv 

The import process will first validate that all required master data records exist in Accountability, then check that the file format is valid.

Error messages are sent to the Default Administrator email address entered on the **Mediaocean Configuration** page.

### Data columns

The Mediaocean AR Import File needs to have the following columns. Each Column Header label needs to be exact for the file to pass validation.

| Col | Spectra OX Column Header | Ignitia Column Header | Required? | Details \| Notes |
| --- | --- | --- | --- | --- |
| A | Invoice Number | Invoice Number | Yes | Media Client Invoice Number |
| B | Client | Client | Yes | Client Code Needs to have a corresponding Accountability Client |
| C | Prod | Prod | Yes | Product Code Needs to have a corresponding Product within a valid Accountability Client |
| D | Est | Est | Yes | Estimate Number |
| E | Inv Date | Inv Date | Yes | Invoice Date in the format MM/DD/YY |
| F | MOS | MOS | Yes | Media Month of Service in the format MMM-YY |
| G | Due Date | Due Date | Optional | Invoice Due Date If left blank, the system will automatically calculate the Invoice Due Date based on the Client Payment Terms. |
| H | Media | Media | Yes | Media Type Name Needs to have a corresponding Media Type record in Accountability |
| I | Sta/Net/Pub | Sta/Net/Pub | Yes | Station, Network, or Pub assigned to the buyline Media Cost Control (aka Media WIP) reporting within Accountability requires this data on both the Media AR and Media AP files   |
| J | Sys | Sys | Optional | Media System initial, e.g., P for Print and Digital |
| K | Invoice | Inv# No | Optional | Internal MO Invoice ID.  |
| L | Bill Type | Bill Type | Optional | Indicates whether the invoice is an original or revised invoice   |
| M | Rev | Rever | Conditional | For invoice reversals. |
| N | Loc | Location | Required | Media Offices Needs to be mapped to a valid Accountability Office |
| O | Client Name | Client Name | Conditional | Client Name Required if the option to automatically create new clients is enabled. |
| P | Product Name | Product Name | Conditional | Product Name Required if the option to automatically create new products is enabled. |
| Q | Estimate Name | Estimate Name | Optional | Estimate Name |
| R | Sta/Net/Pub Nam | Sta/Net/Pub Nam | Optional | Station, Network, or Pub name |
| S | Actual | Actual | Required | Total Invoice Amount |
| T | Commission | Commission | Optional | Commission Amount |
| U | Gross | Gross | Conditional | Gross Invoice Amount Required if the Commission is based on the Client Gross Amount |
| V | Net | Net | Conditional | Net Invoice Amount Required if the Commission is based on the Client Net Amount |
| W | Tax | Tax | Optional | Tax amount if applicable |
| X | PO # | Estimate Bill Ref 2 | Optional | Agency User Defined Field at the Estimate level.  This is mapped to the Client Order field on the Media Schedule header created in Accountability.  |
| Y | Job # | Estimate Bill Ref 3 | Optional | Agency User Defined Field at the Estimate level This is mapped to the Job No. field on the Media Schedule header created in Accountability.  The Job # needs to be a valid Job No.  |

 

 

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