How to post and unpost a Payment

1. Navigate to Accounting > Payables > Payments.

2. The Search Payments page will be displayed. Use the Filters to narrow down your search, or scroll through the list of Payment No.

3. Select the unposted Payment No. that needs to be posted.

4. Click Post.

5. You can also click the box to the left of the payment number to Post the payment.

6. Click Post.

7. A notification will appear on the bottom of the page confirming the approval.

Tip: Once a payment has been posted, it will trigger the following actions:

The payment is ‘posted’ to the general ledger (a journal entry is created in the general ledger for the payment).
The system Payables Aging sub-ledger is updated to include the details of the payment.
The payment is locked so that it can’t be deleted, and no changes to the payment can be made.
The payment appears in the Bank Reconciliation as an ‘un-presented’ item.

8. Navigate to Accounting > Payables > Payments.

9. Use the Filters to narrow down your search, or scroll through the list of Payment No.

10. By default, the system will show unposted transactions only. Change the SHOW POSTED? filter to Posted Only.

11. Select the Payment No. that you wish to unpost.

12. Click Unpost.

13. You can also click the box to the left of the Payment No. to Unpost the payment.

14. Click Unpost.

15. A notification will appear at the bottom of the page confirming that the payment has been unposted.

This guide provides essential instructions for efficiently posting and unposting payments within your accounting system.