How to post and unpost a Payment
With just a few clicks, you can post or unpost a payment on our platform.
Post a payment
Steps:
- Navigate to ACCOUNTING > Payables > Payments.
- The Search Payments page will be displayed.
- Use the Filters to narrow down your search, or scroll through the list of PAYMENT NO.
- Select the unposted Payment No. that needs to be posted.
- Click POST.
- You can also click the box to the left of the payment number to POST the payment.
- A notification will appear on the bottom of the page confirming the approval.
Once a payment has been posted, it will trigger the following actions:
- The payment is ‘posted’ to the general ledger (a journal entry is created in the general ledger for the payment).
- The system Payables Aging sub-ledger is updated to include the details of the payment.
- The payment is locked so that it can’t be deleted, and no changes to the payment can be made.
- The payment appears in the Bank Reconciliation as an ‘un-presented’ item.
Unpost a payment
Steps:
- Navigate to ACCOUNTING > Payables > Payments.
- Use the Filters to narrow down your search, or scroll through the list of PAYMENT NO.
- By default, the system will show unposted transactions only. Change the SHOW POSTED? filter to Posted Only.
- Select the Payment No. that you wish to unpost.
- Click UNPOST.
- You can also click the box to the left of the PAYMENT NO. to UNPOST the payment.
- A notification will appear at the bottom of the page confirming that the payment has been unposted.