--- title: Prepayments Search and Adjustment description: Search prepayments, create prepayment adjustments, and dispose of future prepayments --- [Skip to content](https://knowledgebase.counta.com/knowledge/prepayment-search-and-adjustments#main-content) English Show submenu for translations ![AccountAbility\_logo\_primary\_fullcolor-1.png\]](https://knowledgebase.counta.com/hs-fs/hubfs/AccountAbility_logo_primary_fullcolor-1.png?height=40&name=AccountAbility_logo_primary_fullcolor-1.png) - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) Open main navigation Close main navigation - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [COUNTA Help Center](https://knowledgebase.counta.com/knowledge?hsLang=en) 2. [Accounting](https://knowledgebase.counta.com/knowledge/accounting?hsLang=en) 3. [Prepayments](https://knowledgebase.counta.com/knowledge/accounting?hsLang=en#prepayments) September 9, 2024 # Prepayments Search and Adjustment ## Search prepayments, create prepayment adjustments, and dispose of future prepayments SEPTEMBER 9, 2024 ### Overview The [Prepayment](https://knowledgebase.counta.com/knowledge/prepayments?hsLang=en) function in Accountability facilitates the process of spreading the cost of prepaid expenses through an amortization schedule within a supplier invoice or journal.  The **Prepayment Search and Adjustment** page provides a centralized view of all prepayment records without running the Prepayments Reconciliation report and supports the following prepayment adjustment scenarios:    Create a Prepayment schedule outside the source invoice or journal This expanded functionality supports the following scenarios: - The accounting month that a supplier invoice was posted to is closed, preventing the creation of a prepayment amortization schedule from the source invoice.  - The prepayment adjustment does not have a corresponding supplier invoice or journal, i.e. you want to simply record a prepayment and amortize that amount.  #### Dispose of an existing prepayment  Let's say you have created a prepayment in month 05/2023 amortized across 24 months from 06/2023 to 06/2025. However, part of the way, you might want to dispose of the remaining prepayment balance for 08/2024.  This expanded functionality will: - Create a "disposal" of the prepayment record in 08/2024:  Credit prepayments GL expense account, debit prepayments GL control account for the remaining net balance of that prepayment as at the start of the month 08/2024. - Remove the future prepayment amortization records and journal postings in the months from 08/2024 through 06/2025. ### Steps 1. Navigate to **Accounting\>General Ledger\>Prepayments**.  2. The **Search Prepayments** page is displayed, with a list of all prepayment records based on the selected filters.  Prepayments created from a supplier invoice or linked to a journal have the Supplier Invoice No. or Journal No. columns populated, respectively.  ![Screenshot 2024-09-08 at 11.53.05 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-09-08%20at%2011.53.05%20PM.png?width=688&height=313&name=Screenshot%202024-09-08%20at%2011.53.05%20PM.png) 3. Click on the **Prepayment ID** hyperlink to view the prepayment amortization schedule for the selected transaction.  ![Screenshot 2024-09-08 at 11.58.40 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-09-08%20at%2011.58.40%20PM.png?width=688&height=365&name=Screenshot%202024-09-08%20at%2011.58.40%20PM.png)   4.  To create a stand-alone Prepayment, click on the  **Create Adjustment** button on the top-right of the page and populate the following pop-up form as follows:  ![Screenshot 2024-09-09 at 12.07.21 AM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-09-09%20at%2012.07.21%20AM.png?width=688&height=342&name=Screenshot%202024-09-09%20at%2012.07.21%20AM.png) 1. 1. Enter a **Description**. If this is for a supplier invoice posted to a closed accounting period,  reference the invoice number.  2. Choose the Expense **GL Account**. Make sure this is mapped to a Prepayments Control Account. 3. The transaction **Date** defaults to today's date.  This date drives the **Accounting Year** and **Accounting Month**.  Override as needed as long as the accounting period is open.  4. Choose the **Office** and enter the prepayment **Amount**.  5. Click **Save**. The **Prepayment** schedule page is displayed. Enter the number of months to amortize and click the Go arrow.  The system will equally distribute the total amount across the number of months selected.  Update the amortization dates and amounts as needed and click **Post** when you're done. ![Screenshot 2024-09-09 at 12.17.58 AM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-09-09%20at%2012.17.58%20AM.png?width=688&height=363&name=Screenshot%202024-09-09%20at%2012.17.58%20AM.png)   5.  To create a disposal, select a prepayment record and click the **Create Disposal** button on the top right of the page.  The pop-up form below is displayed.  Select the starting Accounting Month/Year you'd like to dispose of.  The system will display the remaining amount from that date until the end of the current schedule.  Click **Save**. ![Screenshot 2024-09-09 at 12.27.29 AM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-09-09%20at%2012.27.29%20AM.png?width=688&height=365&name=Screenshot%202024-09-09%20at%2012.27.29%20AM.png)               - 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