--- title: Processing Media Supplier Invoices as Adjustments description: "Learn how to process media supplier invoices as adjustments in Accountability, including manual entry of partial or full invoice amounts, currency changes, and reconciliation workflows. This guide covers step-by-step instructions for entering supplier invoices against media buys, handling discrepancies, and posting transactions accurately within the platform.\nLearn how to process media supplier invoices as adjustments in Accountability, including handling partial or full amounts, currency changes, and reconciliation needs. This guide provides step‑by‑step instructions for entering invoices against media buys, managing discrepancies, and posting transactions accurately." --- [Skip to content](https://knowledgebase.counta.com/knowledge/processing-media-supplier-invoices-as-adjustments#main-content) English Show submenu for translations ![AccountAbility\_logo\_primary\_fullcolor-1.png\]](https://knowledgebase.counta.com/hs-fs/hubfs/AccountAbility_logo_primary_fullcolor-1.png?height=40&name=AccountAbility_logo_primary_fullcolor-1.png) - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) Open main navigation Close main navigation - [COUNTA by Accountability](https://8829720.hs-sites.com/counta-by-accountability) - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [COUNTA Help Center](https://knowledgebase.counta.com/knowledge?hsLang=en) 2. [Media](https://knowledgebase.counta.com/knowledge/media?hsLang=en) 3. [Media Setup](https://knowledgebase.counta.com/knowledge/media?hsLang=en#media-setup) March 25, 2026 # Processing Media Supplier Invoices as Adjustments ## This guide explains how to process media supplier invoices as adjustments in Accountability. ### Step 1 - Create the adjustment record(s) in the media schedule 1\. Navigate to Media \> Media Schedules ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/3ffad386-f5fb-43a1-99ff-4af70a7cc52b/user_cropped_screenshot_725f309e68034036b4632074d778fabc_text_export.jpeg) 2\. Find the Media Schedule that the supplier invoice relates to – click to open it ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/98e85dad-318e-4d0b-88b3-8bd416130d85/user_cropped_screenshot_9133ee344c4442aa81e3775bf5c5cfa4_text_export.jpeg) 3\. Check that the settings for the media schedule header (start date and end date) include the date of the invoice you want to enter. If not, change the date range and click **Save**. ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/78382d77-498c-420f-a2b5-0ae2286e34f4/user_cropped_screenshot_e28bc10aa00343798031c5943044a7df_text_export.jpeg) 4\. Find the Medium/Supplier the invoice relates to - click to open it ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/a703f13e-435f-4c4f-81f4-d25d3faa8fa0/user_cropped_screenshot_a7022e936d8443d099106444829d3330_text_export.jpeg) 5\. Click ‘**New**’ to add a new insertion adjustment\[\[ \]\] ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/ce49e710-3405-47ad-860f-ca1967e62a37/user_cropped_screenshot_fda07e2c466c40818be2600785ade73d_text_export.jpeg) 6\. Enter the date the invoice will be assigned to and enter the invoice amount in the rate field. ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/8916c5e5-ea00-4960-b3e7-4b14984e6d65/user_cropped_screenshot_01e0ee2c004b4dd58eb61eb5e014ef3d_text_export.jpeg) 7\. Select the Adjustment Type ‘Pay Media, Don’t Bill Client’ ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/59e763d8-0134-4165-b233-34658645a94e/user_cropped_screenshot_599a93fc1a8d44d09899509983c5ef08_text_export.jpeg) 8\. Click **Save** ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/c1ba4800-d945-4d60-a2f7-bceb080b105d/user_cropped_screenshot_ce86174795eb4bf0a735afe9dce7d192_text_export.jpeg) ### Step 2 – Create the Supplier Invoice 9\. Navigate to Media \> Media Accounting \> Media Supplier Invoices ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/c6abc8a8-a74d-47e5-b610-282bee34b49d/user_cropped_screenshot_03c029054fd444529a7e3e2cac4b80b7_text_export.jpeg) 10\. Set The invoice Date (the date you want on the supplier invoice(s)) ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/d6a5ba71-fed6-418d-a878-ac311c460f09/user_cropped_screenshot_27851aa076cd4c2f9643d9d6062be478_text_export.jpeg) 11\. Filter/Search for the Schedule No the invoice(s) relate to\[\[ \]\] ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/f4bbbb3f-f18b-4c40-b28f-3ee18b9d5aa3/user_cropped_screenshot_b7772d686ecd4d42957331a5419cfea6_text_export.jpeg) 12\. Check the Schedule No – and click the ‘**Select Insertions**’ hyperlink on the far right ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/640cfe98-0250-4769-a615-6c0ffff95d0f/user_cropped_screenshot_910a42853f304b86bb372862aa74f87d_text_export.jpeg) 13\. Select the insertion/adjustment created above in Step 1 and click OK ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/c47be782-e083-4a98-97dc-39daa61b14fa/user_cropped_screenshot_33680e2a968a4754956cb2d9c6865184_text_export.jpeg) 14\. Click the button at bottom right ‘Create All Supplier Invoices’ ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/d7da450a-2aa0-4e55-a290-beafeba834df/user_cropped_screenshot_119cb50040d244fa9b2b77c32235e540_text_export.jpeg) 15\. Check the Select the insertion/adjustment created above in Step 1, assign the invoice number(s) (e.g. 0037318REV ) on the line(s)\[\[  \]\]and click OK ![](https://colony-recorder.s3.amazonaws.com/files/2025-10-15/497be28d-574f-4f41-933f-3f9be059ffe4/user_cropped_screenshot_945d7cef1c784a97bfe73ac4d1c1eeeb_text_export.jpeg) 16\. 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