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How to unpost and edit a line item on a purchase order

Make changes or updates to a purchase order after it has been posted, as long as it has not been assigned to a supplier invoice and there are no other approval restrictions in place.

Unpost a purchase order

Steps: 

  1. Navigate to JOBS > Purchase Orders.
  2. By default, the system will show unposted transactions only. Change the SHOW POSTED? filter to Posted Only. 
  3. Check the box to the left of the ORDER NO.
  4. Click UNPOST.

Maria Large Knowledge Base Template -Jul-06-2023-03-51-58-8778-PM

 

Edit the line items on the PO or add extra lines 

Steps: 

  1. Click on the ORDER NO. you want to edit.
  2. Edit the line items on the PO or add extra lines.
    Maria Large Knowledge Base Template -Jul-06-2023-03-59-53-7749-PM
  3. Click SAVE or SAVE & CLOSE. 

Depending on your approval rights, the final posting cannot be made until the invoice has required Manager Approvals