Receipts
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      2. Receivables
      3. Receipts

      Receipts - Create a Receipt

      Overview: 

      This article will teach users the steps to process the following 

      • Create a Receipt 
      • Receipt Invoices
      • Process Receipts on Accounts 

      • Enter a receipt that does not relate to a client invoice or is not a receipt on account

      Steps:

      Starting from the main screen 

      1.     Navigate to ACCOUNTING > Receivables > Receipts

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      2.     Select CREATE A NEW RECEIPT

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      3.     Enter the following information 

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        Receipt Field  Description/Action
      a Master Client Enter or select the Master Client the receipt relates to
      b Receipt No.  The RECEIPT NO will default to the next number in   the sequence, edit this if required
      c Client Payment No. Enter the CLIENT PAYMENT NO in this field or else leave blank
      d Client Payment Method The CLIENT PAYMENT METHOD will default to the previous entry for this field, edit this if required
      e Office  The OFFICE will default to the default Office of the client , edit this if required.
      f Description ​Enter a DESCRIPTION of Receipt in this field, if required
      g Date Enter the DATE of the receipt. This will default to today’s date and drive the Accounting Month and Year.
      h Bank Account  Enter or select a Bank Account 

      4.     Users can override the Accounting Year and Accounting Month checking the                  OVERRIDE ACCOUNTING YEAR/MONTH box 

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      5.     By default the currency will be the Master Clients original currency 

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      To change the currency, select the currency hyperlink (in this case USD) and select the appropriate entry.

      6.     Select SAVE or SAVE & CLOSE 

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      Receipt Invoices

      Steps:

      1.     Select the RECEIPTS INVOICES

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      2.     A page will display all the invoices that have an outstanding balance for this                    client, as well as any ‘on account’ receipts previously entered that have not yet                been allocated to specific invoices.

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      3.     Select the invoice the client has paid with this receipt 
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      4.     If the amount received is less than the outstanding balance for the invoice                      change the amount in the 
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      5.     If there is a Withholding Tax amount on the invoice line and you want to edit this,          then change the amount in the WHT AMOUNT column
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       6.     Select SAVE & CLOSE 
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      ​Receipts on Account

      Steps: 

      1.     For amounts received which are not related to a client invoice, but should be                   credited against the Receivables account for the client, click the RECEIPT ON                 ACCOUNT button

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      2.     Enter the AMOUNT received and DESCRIPTION of the receipt 

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      • The AMOUNT is the total of the receipt
      • The DESCRIPTION of the receipt will appear on the Aged Receivables report

      3.     Select SAVE & CLOSE

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      Enter a Receipt that does not relate to a client invoice or is not a receipt on account 

      If you have a receipt that is not related to a Client invoice or is not a receipt on account ie will be processed to a GL account eg a rebate or interest do the following

      Steps: 

      1.     Check the box to the far left of the screen

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      2.     Enter or select the GL ACCOUNT #

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      3.     Enter the amount received in the SUB TOTAL column 

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      4.     Select a TAX CODE 

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      5.     Click on the OVERRIDE TAX box if the taxes need to be overridden 

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      6.     Select SAVE 

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      7.     Select the page icon to further dissect the transaction - allocate it to another                  OFFICE, EMPLOYEE and or DEPARTMENT 

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      8.     Enter the dissection details needed

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      9.     Select SAVE & CLOSE 

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      10.    Select SAVE & CLOSE  

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