Receipts - Create a Receipt

Step by Step Guide:

1. Navigate to ACCOUNTING > Receivables > Receipts

2. Click New Receipt

3. Enter the following information.

Master Client - Enter or select the Master Client the receipt relates to a specific client

4. Receipt No. - The RECEIPT NO will default to the next number in the sequence, edit this if required

5. Client Payment No. - Enter the CLIENT PAYMENT NO in this field or else leave blank

6. Client Payment Method - The CLIENT PAYMENT METHOD will default to the previous entry for this field, edit this if required

7. Office - The OFFICE will default to the default Office of the client , edit this if required.

8. Description - Enter a DESCRIPTION of Receipt in this field, if required

9. Date - Enter the DATE of the receipt. This will default to today’s date and drive the Accounting Month and Year.

10. Bank Account - Enter or select a Bank Account

11. Users can override the Accounting Year and Accounting Month checking the OVERRIDE ACCOUNTING YEAR/MONTH box

By default the currency will be the Master Clients original currency. To change the currency, select the currency hyperlink (in this case SGD) and select the appropriate entry.

12. Click Save.

Receipt Invoices

13. Select the Receipt Invoices

14. A page will display all the invoices that have an outstanding balance for this client, as well as any ‘on account’ receipts previously entered that have not yet been allocated to specific invoices.

15. Select the invoice the client has paid with this receipt

16. If the amount received is less than the outstanding balance for the invoice, change the amount.

17. If there is a Withholding Tax amount on the invoice line and you want to edit this, then change the amount in the WHT AMOUNT column

18. Select Save & Close

Receipts on Account

19. For amounts received which are not related to a client invoice, but should be credited against the Receivables account for the client, click the Receipt on Account button.

20. Enter the AMOUNT received and DESCRIPTION of the receipt.

Tip: - The AMOUNT is the total of the receipt.

The DESCRIPTION of the receipt will appear on the Aged Receivables report.

21. Select Save & Close

22. Enter a Receipt that does not relate to a client invoice or is not a receipt on account

If you have a receipt that is not related to a Client invoice or is not a receipt on account i.e. will be processed to a GL account eg a rebate or interest do the following.

Check the box to the far left of the screen