---
title: Job Department Restriction
description: Limit job access based on department assignment.
---

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November 25, 2024

# Job Department Restriction

## Limit job access based on departments

### What is it? 

Job Department Restrictions control which jobs users can view based on department assignments. When enabled:

- Users can only see jobs in their allowed departments
- Jobs without departments are visible to all users
- Settings are configured at individual user level

This creates a simple permission system to ensure users only access relevant jobs. 

![Screenshot 2024-11-25 at 1.49.48 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-11-25%20at%201.49.48%20PM.png?width=688&height=333&name=Screenshot%202024-11-25%20at%201.49.48%20PM.png)

### Why does it matter? 

Job Department Restrictions help agencies: 

- Protect sensitive job information
- Reduce clutter by showing only relevant jobs to each user
- Maintain data privacy between departments

This creates cleaner, more focused job lists while strengthening data security across the organization

 

### How does it work? 

1. To restrict an employee’s access to specific Job Departments, navigate to **Settings** and select **Job Department Restrictions**.![Screenshot 2024-11-24 at 1.57.25 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-11-24%20at%201.57.25%20PM.png?width=688&height=224&name=Screenshot%202024-11-24%20at%201.57.25%20PM.png)
2. The **Job Department Access Restrictions** page displays.  By default, there are no restrictions applied. Check the box next to "No restrictions currently applied, check to apply restrictions."  This brings up a list of active Departments. 
   
   ![Screenshot 2024-11-25 at 12.45.47 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-11-25%20at%2012.45.47%20PM.png?width=688&height=80&name=Screenshot%202024-11-25%20at%2012.45.47%20PM.png)
3. To limit an employee’s access to specific Job Departments, select one or more departments from the **"No Access to"** column on the left of the page and click the arrow to move them to the **"Access to"** column on right of the page.
   
   ![Screenshot 2024-11-25 at 12.57.36 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-11-25%20at%2012.57.36%20PM.png?width=688&height=381&name=Screenshot%202024-11-25%20at%2012.57.36%20PM.png)
4. The employee will only have access to jobs where the Job Department matches one of the Departments defined in the Job Department Access Restrictions page.
   
   ![Screenshot 2024-11-25 at 1.06.44 PM](https://knowledgebase.counta.com/hs-fs/hubfs/Screenshot%202024-11-25%20at%201.06.44%20PM.png?width=688&height=360&name=Screenshot%202024-11-25%20at%201.06.44%20PM.png)

 

**Jobs without a Department  **

A user with Job Department Restrictions will see any job without a Department assigned.  When using the Job Department Restriction feature, it is important to review the Department assignment on each job to ensure that users with restricted access can only see relevant jobs. 

 

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