Sundry Invoices - How to Cancel or credit a Sundry Invoice

How to Cancel a Sundry Invoice

In the event that an invoice has been created which is incorrect, it can be cancelled. Cancelling an invoice has the following impacts:
The journal entry created in the general ledger for the invoice is removed
The system Receivables Ageing sub ledger is updated to reflect the fact that the invoice has been cancelled

Some restrictions apply, for example if a receipt has been matched against an invoice it cannot be cancelled.

To cancel Sundry Invoices

Go to Sundry Invoices Browse Accounting / Receivables / Sundry Invoices/ Search Sundry Invoices

Search for the approved Sundry Invoice(s) to be cancelled

Place a tick on the box on the far left of the page against invoice(s)

Click the CANCEL button, the invoices will be cancelled and a message displayed confirming the cancellation process is complete.

Create A Credit Note To Reverse An Existing Sundry Invoice

A credit note for the full amount of the invoice can be created.

Note that if a partial credit is required; create a new invoice for a negative value.

Credit notes have the same accounting impacts as a standard sundry Invoices; in effect it is a reversal of the source invoice.

Go to Sundry Invoices Browse Accounting / Receivables / Sundry Invoices/ Search Sundry Invoices

Search for the approved Sundry Invoice(s) to be credited

Click on the invoice number of the invoice to open the Sundry Invoice Form

Click the CREATE CREDIT button

Enter the date for the credit note; then click the OK button.

This will return you to the Sundry Invoice form for the ‘source’ invoice – click the SAVE & CLOSE button to return to the Sundry Invoices Browse.

The newly created credit note can be located and should be printed and approved in the same way as a normal debit invoice.