Supplier Invoice Audit Trail

Comprehensive history log for supplier invoices

What is it?

A new audit trail feature that captures the complete history of your supplier invoices. It tracks every change made to your supplier invoices - from creation to posting - showing you who made changes, what they changed, and when those changes occurred. And just like our other audit trails, it's automatic with no setup needed!

This data is available as of December 14, 2024.

Why does it matter?

Get complete visibility into your supplier invoice history. Whether you need to track down when an amount was modified, who updated a tax code, or when posting occurred - it's all there. This kind of tracking is essential for both internal controls and external audits, giving you a clear picture of every supplier invoice's lifecycle.

How does it work?

Steps

Go to Accounting > Payables > Supplier Invoices.
Use the filters to find the supplier invoices you're interested in.
Click the Audit Trail link at the top of the page.
Export to Excel or print to PDF when you need to share the information.

How to Read the Report

The report uses a simple but effective way to show changes:

Each row shows an action taken on the supplier invoice (insert, update, or delete)
Changed values are highlighted in grey, making them easy to spot
The Action Date and User columns tell you when the change happened and who made it.
To see a supplier invoice's complete history, look at all rows with the same Supplier Invoice ID.

The audit trail captures all key supplier invoice information including:

Basic invoice details (invoice numbers, supplier information, dates)
Financial data (amounts, tax codes, rates)
Job and task type details
GL account information
Purchase order references
Department and employee assignments
Notes and descriptions