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Switch Off Controls on Posting to Certain GL Accounts

How to allow Journals to be entered and approved to the system control accounts ie Accrued Revenue, Deferred Revenue and Interoffice account

Steps:

  1. Go to Set Up Files > Setup Options
  2. Click on Accounting Options
  3. See the 3 Transaction Types. Check the box for the one(s) where you want to allow approval of transactions coded directly to the account.
  4. Click Save

Note:

If you decide to no longer control direct coding to these accounts, there is no guarantee that the system report designed to act as the Sub ledger analysis will balance to the GL account balance.

For example if you switch off the control on posting to the Accrued Revenue Account – and you then for example code journals directly to that control account, the Accrued Revenue Reconciliation report will not reflect those transaction and hence will not ‘balance’ to the GL control account balance.