How to Transfer Costs from Job Cost & Billing Details

When reviewing the costs on jobs via the Job Cost & Billing Details page, users are now able to take action on those costs directly from the page.

Accessing the Job Cost & Billing Details Page

Navigate to the Jobs menu > hover over Job Summaries > then click on Job Cost & Billing Summary. Use the Filters to narrow your list of jobs that appear on the bottom half of the page. 

More information regarding the filters can be found on this page 

Click on the specific job number and the system will direct you to the Job Cost & Billing Details page. 

Transferring Costs

Check the box to the left of the cost(s) you would like to transfer and click on the TRANSFER button. In the example below, the supplier invoice for $7,500 is selected to be transferred.

The Cost Transfer window now appears. Enter up 5 job and task type combinations to transfer this supplier invoice to. The system displays a total amount at the bottom of this window. This is the remaining amount available to transfer.

Click on the SAVE button to transfer the cost. The system will now display the transferred amount preceded by a minus (-) sign to indicate that it has been transferred out of this job/task type. The Notes icon is in blue () to indicate a transfer. Hovering over the Notes icon will show where the cost has been transferred.

Similarly, from the destination job, you can find the transferred cost and hovering over the Notes icon will indicate the origin job.

What Costs Can Be Transferred?

The following costs can be transferred:

• Time
• Purchase Orders
• Journals
• Supplier invoices
• Receipts and Payments that are directly coded to WIP

Non-Transferable Costs

The same transfer rules apply when transferring from the Job Cost & Billing Details page as when transferring costs from the Job Cost Transfer page.  The following cannot be transferred:

• Estimates
• Costs that have been invoiced, including any transactions that are in a draft invoice or an invoice that has been credited
• Costs that have been taken up
• Held costs
• Transferring costs to a non-billable job

Reporting 

When transferring from the Job Cost & Billing Details page, the transfer will be recorded in the current month and year.

In the example below, the January supplier invoice was transferred in May 2023, the transferred cost is recorded under the Current Month column of the WIP Aging Report, run as at May 2023.