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How to Transfer Costs from Job Cost & Billing Details

When reviewing the costs on jobs via the Job Cost & Billing Details page, users are now able to take action on those costs directly from the page.

Accessing the Job Cost & Billing Details Page

1. Navigate to the Jobs > Job Summaries > Job Cost & Billing Summary

2. Use the Filters to narrow your list of jobs that appear on the bottom half of the page.

Tip: More information regarding the filters can be found on this page.

3. Click on the specific job number

4. The system will direct you to the Job Cost & Billing Details page.

Transferring Costs

5. Check the box to the left of the cost(s) you would like to transfer and click on the Transfer button.

6. The Cost Transfer window now appears. Enter up 5 job and task type combinations to transfer this supplier invoice to. The system displays a total amount at the bottom of this window. This is the remaining amount available to transfer.

7. Click on the Save to transfer the cost. The system will then display the transferred amount preceded by a minus (-) sign to indicate that it has been transferred out of this job/task type.

Similarly, from the destination job, you can find the transferred cost and hovering over the Notes icon will indicate the origin job.

Tip: Note - You can select multiple costs to be transferred at once. However, only the full amount of each can be transferred to 1 job.

What Costs Can Be Transferred?

8. The following costs can be transferred:

  • Time
  • Purchase Orders
  • Journals
  • Supplier invoices
  • Receipts and Payments that are directly coded to WIP

Tip: Note - The system will allow the transfer of a matched or completed Purchase Order. If you do not want to separate the Purchase Order from the Supplier Invoice, transfer both PO and supplier invoice together.

Non-Transferable Costs

9. The same transfer rules apply when transferring from the Job Cost & Billing Details page as when transferring costs from the Job Cost Transfer page. The following cannot be transferred:

  • Estimates
  • Costs that have been invoiced, including any transactions that are in a draft invoice or an invoice that has been credited
  • Costs that have been taken up
  • Held costs
  • Transferring costs to a non-billable job

Reporting

10. When transferring from the Job Cost & Billing Details page, the transfer will be recorded in the current month and year.

Tip: Note - The current Accounting Month does not impact the transfer. For example, when transferring a cost on May 1st, and the April Accounting month is still open, the system will post the transfer in May.