Weekly timesheet submission

Enable timesheet submission for the agency

1. Navigate to SET UP FILES > Set Up Options.

2. Click Timesheet Options to expand it.

3. Tick the box for "Weekly My Time Submit Required".

4. Click "Save".

5. Timesheets for all employees within the agency database will now have the Submit button.

6. To exclude an employee from the timesheet submission process, launch the specific Employee form and uncheck the Weekly My Time Submit Required option.

7. In addition to requiring employees to submit their weekly timesheets, a minimum Weekly Timesheet Hours can be defined for each employee.

Update setting for multiple employees

8. If you need to update these settings for multiple employees, select "Excel".

9. Click "Export".

10. An excel file will be downloaded. Update column AF, and SAVE the file.

11. Go back to Employee Page in Accountability and select Excel.

12. Select Update, and then click "Select File". Select the file you updated, and this will route you back to the employee page with the updated changes.

Tip: 1. When the employee completes their timesheet for the week, they can click the Submit button.
2. If the employee's record has a minimum Weekly Timesheet Hours, the system will validate that the total number of hours for the entire week meets that minimum. Otherwise, it will look at the Daily Timesheet Hours to validate that the total number of hours for each day meets the daily minimum.
3. If the validation fails, the user will be prevented from submitting their timesheet for the week.
4. Submitted timesheets are locked for editing.