What are Billable Rates and how do they work?

Billable Rates in Accountability allow agencies to define how billable time is priced for specific clients, jobs, employees, task types, or products. Billable Rates help agencies manage negotiated pricing structures, specialized service rates, and client-specific billing agreements without changing standard employee billing defaults.

Billable Rates can be configured at multiple levels, allowing agencies to control billing flexibility while maintaining standardized processes across the organization.

Where are Billable Rates located?

Steps:

Navigate to MASTER FILES > Clients
Select the applicable client
Click Settings
Select Billable Rates

What can Billable Rates be used for?

Billable Rates can be used to support:

Client-specific negotiated rates
Employee-specific billing rates
Job-level pricing agreements
Task Type billing structures
Product-based billing
Internal charge classifications
Multi-currency billing arrangements
Day-rate or blended-rate billing models

How does the system determine which Billable Rate to use?

The system evaluates Billable Rates based on the most specific match available.

Examples:

A job-specific employee rate overrides a general client rate
A task-type-specific rate overrides a default employee billable rate
A client-specific rate can override standard billing structures

This allows agencies to maintain flexible billing arrangements while preserving consistency across jobs and invoices.

Billable Rate fields

Field	Description
Client	The client the rate applies to
Product	Optional product restriction
Job No.	Optional job-specific billing rule
Job Type	Optional job type restriction
Task Type	Defines the service or activity being billed
Employee	Applies a rate to a specific employee
Title	Optional description for the rate
Internal Charge Type	Defines the billing classification
Hourly Billable Rate	The billing amount applied
Currency Code	Currency used for billing
Active	Enables or disables the rate