What's New (December 12, 2022)

Multi-currency expense claims, default accounting month for supplier invoices, and India-specific client invoice format

Multi-currency expense claims  

Manage expenses in various currencies within one expense claim.  When the Enter Other Currency Lines option is enabled, you will be able to enter the foreign currency amount of the expense and the system will automatically calculate the amount in local currency based on the current exchange rate in the system.  

The header and line item level exchange rates cannot be overridden. 

Note:  This option is only available on the desktop version of My Expenses.

Expense claim enhancements 

Improved task type look-up 

The Task Type Name is now displayed alongside the Code when coding an expense line it, making it easier for employees and approvers to review expense claims. 

Unique expense claim number across employees

A database-level configuration is now available to generate expense claim numbers across employees.  By default, expense claim numbers are unique within an employee.

To enable this configuration, navigate to Set Up Files>Set Up Options and deselect Number Expense Claims by Employee under Expense & Credit Card Options. 

Assign supplier invoice to current accounting month 

A database-level configuration is now available to default the supplier invoice accounting month to the current accounting month if the invoice month is closed. 

To enable this option, navigate to Set Up Files>Set Up Options and select Default Supplier Invoice Accounting Month to Current Accounting Month under Accounting Options. 

India e-invoicing integration 

To comply with India's e-invoicing mandate, global agencies operating in India can now register their invoices with a government-authorized invoice registration portal.  Once verified, the signed e-invoice is generated with the official IRN (Invoice Reference Number) and a QR code.  The IRN and QR code are included on the India-specific client invoice format. 

India-specific client invoice format

Offices with a country designation of India now have access to the standard India invoice format.  In addition to the IRN and QR code from the invoice registration portal (see India e-invoicing integration),  other locale-specific fields are included:  HSN code, GSTIN (Tax ID number), State Code, State of Domicile, and the breakout of CGST/SGST,IGST values.  

Define Country and/or State of Domicile for Client and Supplier

You can now define the Country and State of Domicile for clients and suppliers.  This is the country or state under whose laws a company is organized or incorporated and required on tax report in India and the Netherlands. 

🔜Up next:  The Tax Report - Accrual Basis Excel export will include these new fields