What's New - November 20, 2023

Redesigned employee form and new timesheet management options

Overview

In addition to a new look, the Employee form has additional options to define time off hours and set minimum weekly timesheet requirements. 

Redesigned Employee form

The Employee form has a new look, consistent with the new job form. Related fields have been grouped into relevant sections for better navigation.

In addition to the new look, infrequently used options have been moved from the main page into a dedicated Settings menu on the top of the page. 

Define daily time off hours

What is it? 

A new field, Daily Leave Hours, has been added within the Hours and Time Settings section of the Employee form.  This new field is used when recording time off hours in the platform. 

Why does it matter? 

Before this release, leave requests and public holidays recorded in Accountability used the Daily Timesheet Hours from the Employee record. In some cases, the minimum daily hours required on timesheets are less than the employee's leave hours per day.  This new field gives agencies the option to define a different value for time off hours. 

How does it work? 

• For existing records, the Daily Leave Hours is populated with the same value as the Daily Timesheet Hours. To override, simply enter the number of hours that should be recorded for leave requests.  
• For new employees, the Daily Leave Hours default to the Hours per Day Default from the Timesheet Options under Setup Files>Setup Options. 
• When an employee submits a leave request, the number of hours on the Time off line in My Time will reflect the Daily Leave Hours.
• Public holidays will also use the Daily Leave Hours of the employee. 

Set minimum weekly timesheet hours

What is it? 

A new field, Weekly Timesheet Hours has been added within the Hours and Time Settings section of the Employee form.   

Why does it matter? 

Instead of requiring employees to enter a minimum number of timesheet hours per day, this option enables agencies to define  a weekly timesheet minimum for employees who have a flexible schedule.  

How does it work? 

• This option can be used in combination with the Weekly Timesheet Submission  function or can be used by itself.
• In addition to requiring employees to submit their weekly timesheets, a minimum Weekly Timesheet Hours can be defined for each employee.  
  
• If the employee's record has a minimum Weekly Timesheet Hours, the system will validate that the total number of hours for the entire week meets that minimum. Otherwise, it will look at the Daily Timesheet Hours to validate that the total number of hours for each day meets the daily minimum. 
• If the validation fails, the user will be prevented from submitting their timesheet for the week. 

Learn more about Weekly Timesheet Submission .