General Ledger - How to Drill Down To Transactions

Drilling Down into General Ledger Account Transactions

Overview:

A step by step guide on how to drill down to transactions.

Pre Requisites

• Create General Ledger
• General Ledger Accounts - How to Search

Steps:

1.   On the main navigation bar, go to Accounting > General Ledger > General Ledger Accounts. A screen that resembles the one shown should be visible.

 

 

2.  Perform a search for the General Ledger Account.

 

3.   The year and month can be adjusted by clicking on the Accounting Year and Accounting Month fields to filter the data according to your preferred breakdown.

 

 

4.   Upon accessing a GL account, there are two ways to view the summary page. selecting the Current Balance option or the Account No option.

 

Current Balance Option

Steps:

1.   Click on the Current Balance Option

 

Account No. Option

Steps:

1.   Click on Account No. for the desired account

 

2.   To access the General Ledger Account Summary page, navigate to the top right of the screen and click on the "Details" link.

 

 

5.   Upon proceeding to the next screen, the GL account summary for a specific month can be viewed. The provided fields enable the adjustment of the Accounting Year and Office.

 

 

6.   Clicking on the Account Month No allows access to the transactions for the corresponding month.

 

 

7.   Clicking on either the Journal No or Transaction Type for any transactions provides access to the underlying transaction.

 

 

8.   To adjust the transaction periods that are to be accessed, one can click on the filter hyperlink and apply the desired filters.

 

 

9.   The available filters options are Offices, Clients, Departments, Employees, Transaction Types.

 

 

10.   Once the desired filters have been selected, clicking on the "Save & Close" button will apply the changes and save the filter settings.

 

 

11.   On the GL Accounts Transactions page, there are two options available: List Export and Preview.

 

 

 

Related Links: 

General Ledger Accounts - How to restrict access

General Ledger - How to drill down to transactions

General Ledger - How to Create

General Ledger - How to Search